Executive Assistant (PH)
EverHealth Makati
We are seeking a proactive, highly organized, and detail-oriented Executive Assistant to provide high-level support to our executive leadership team. This role goes beyond traditional administrative support - it's an opportunity to become a strategic partner who drives efficiency, ensures seamless day-to-day operations, and plays a key role in supporting company initiatives.
If you thrive in a fast-paced, collaborative environment and have experience in the healthcare/EHR industry, we’d love to meet you.
About the role- Provide dedicated support to executive leaders, with flexibility to assist other members of the leadership team as needed.
- Optimize internal workflows by developing, refining, and automating processes in collaboration with cross-functional teams.
- Manage and coordinate complex calendars, including scheduling meetings, interviews, conferences, and travel arrangements to maximize productivity.
- Prepare and edit correspondence, reports, and presentation materials for both internal and external stakeholders.
- Support strategic projects and initiatives; act as a reliable project partner from planning to execution.
- Maintain accurate records, including project documentation, progress updates, and executive communications.
- Gather, analyze, and present data to support business decisions, utilizing Excel functions such as filtering, sorting, and vlookup.
- Take comprehensive meeting minutes and manage timely follow-ups with stakeholders.
Minimum Qualifications:
- 3 to 5+ years of experience as an Executive Assistant or Virtual Assistant supporting C-level executives.
- Prior experience managing leadership team operations, and collaborating with other leaders and departments.
- Has experience preparing monthly reports to present to the executive team, and communicating and documenting cross-functional initiatives.
- Proficient in MS office.
Nice to Have:
- Background in the healthcare industry and familiarity with EHR systems is preferred.
- Exceptional written and verbal communication skills.
- Comfortable working independently and taking initiative in a multicultural, international environment.
- Strong organizational and planning skills with excellent attention to detail.
- Proficient in time management, with the ability to prioritize tasks effectively.
- Skilled in taking meeting minutes and following through with stakeholders.
- Willingness to work EST hours.
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