Administrative and Operations Assistant
Job Summary
We are looking for an Administrative and Operations Assistant to join FT Drafting Corporation (Facade Tech Pty LTD).
The Admin and Ops Assistant will support each department with its administrative needs as well as provide secretarial support to the general manager. This role will be accountable for the efficient day-to-day operations of each team.
Why work with us?
Aside from the great team culture and positive workplace dynamics, our employees also enjoy the following benefits:
- Competitive Salary package
- Monthly leave accrual (pro-rated upon regularization)
- Additional Gifted Leaves
- Paid annual company shutdown - December of every year.
- HMO on your 3rd month, additional dependent per tenure (max. of 2 Dependents)
- Opportunity to handle international clients
- Weekly Employee engagement (Friday Snacks and Drinks), Company events, etc.
- Monday to Friday (6AM-3PM; Manila Time)
- You will be working onsite.
- Your equipment will be provided by the company.
- Office is at Alabang City, Muntinlupa.
Job Description
Essential Duties and Responsibilities:
- Manage and record all incoming and outgoing documents of the company.
- Document daily administrative tasks; maintain the record and files (both hard and soft copy).
- Review the accuracy of all supporting documents before they are forwarded to the concerned team.
- Cleaning assigned work areas inside and outside of the property. Ensure clutter free office pantry.
- Ordering and maintaining office supplies and other related office needs.
- Prepare comparative reports for third party service providers, present its analyzation to the management, and recommend the best option in terms of all related factors to be considered.
- Handle the preparation and reconciliation of expense report/s of the office.
- Acts as office liaison.
- Conduct preventative inspection on equipment/systems and coordinate its resolution to third party service providers.
- Assist HR department with employee onboarding by processing issuance of work equipment, workspace, supplies, and biometrics enrollment of the newly hired employee.
- Organize internal meetings, presentations, and company events.
- Perform other administrative needs as may be required by the General Manager.
Knowledge, Skills & Abilities:
- Bachelor’s degree in office administration or a related field.
- Knowledgeable in performing basic office administrative works.
- Experience in communicating with external providers (preferred).
- In good physical condition to perform manual labor works such as office cleaning.
- Must have good oral communication skills and positive interpersonal skills
- Self-starter with the ability to work independently within a team environment.
- Must be flexible in performing wide variety of administrative tasks
- Willingness to contribute above daily tasks to help the company in meeting tight deadlines.
About us:
FT Drafting Corporation is a Philippine-based company specializing in Design, Drafting, and Estimating services, with a dedicated focus on delivering high-quality facade design solutions and support to its Australia-based clients.
Established in 2022, the company has steadily grown into a progressive and dynamic organization, committed to providing precise, efficient, and reliable facade solutions in every project. Its head office is located in Alabang, Muntinlupa City.