Admin and Operations Assistant

About the Role

Primedeals is looking for an organized and dependable Admin and Operations Assistant to support daily office and back-office operations. This role is ideal for an entry-level candidate who is detail-oriented, proactive, and willing to learn. The position covers administrative support, basic bookkeeping assistance, developer accreditation, agent follow-up, document handling, and general office coordination.

As part of the role, the successful candidate will also assist in real estate salesperson hiring and Facebook posting for recruitment and marketing support.

Provide day-to-day administrative and operational support to the business.

Handle document preparation, printing, scanning, filing, encoding, and records management.

Assist in basic bookkeeping tasks, including organizing receipts, recording expenses, and preparing files for review.

Support developer accreditation and compliance-related documentation.

Follow up with agents, applicants, developers, and other contacts regarding requirements, submissions, schedules, and pending items.

Maintain trackers, monitoring sheets, and internal reports.

Coordinate with internal team members and external partners to help keep operations running smoothly.

Monitor office supplies and assist with general office needs.

Assist in the hiring of real estate salespersons by posting vacancies, screening initial inquiries, following up applicants, and organizing basic applicant records.

Create and publish Facebook posts for recruitment, property promotions, announcements, and other business-related content.

Help ensure that online postings are updated, accurate, and aligned with company branding.

Perform other administrative and operations-related duties as assigned by management.

Qualifications

Bachelor's degree in Business Administration, Office Administration, Accountancy, Management, Marketing, or a related course.

Fresh graduates are welcome to apply.

Experience in administrative work, office support, bookkeeping assistance, recruitment support, or social media posting is an advantage but not required.

Good working knowledge of Microsoft Office or Google Workspace, especially Word or Docs and Excel or Sheets.

Intermediate-level proficiency in Microsoft Office or Google Workspace is required to effectively handle document creation, data management, and administrative tasks.

Organized, accurate, and detail-oriented.

Good written and verbal communication skills.

Professional-level written and verbal communication skills are essential for effectively interacting with agents, applicants, and external partners.

Able to handle multiple tasks and follow through on deadlines.

Willing to work onsite in Cagayan de Oro City.

Able to maintain confidentiality and work with minimal supervision.

Basic knowledge of bookkeeping and document organization.

Comfortable using Facebook for business posting and recruitment support.

Skills in graphic design creation and tools such as Canva, capcut

Strong follow-up and coordination skills.

Ability to communicate professionally with agents, applicants, and external partners.

Willingness to learn admin, recruitment, and sales support processes.