Executive Assistant to the CEO

About the Role

Mighty Lynx Solutions Inc. is seeking a highly organized, proactive, and dependable Executive Assistant to provide direct support to the Chief Executive Officer (CEO). The successful candidate will serve as a key partner to the CEO by managing executive-level administrative functions, coordinating operational activities, and supporting technical, warehousing, and purchasing-related requirements.

The ideal candidate is professional, resourceful, detail-oriented, and capable of managing multiple priorities while maintaining the highest level of confidentiality.

• Provide comprehensive administrative and executive support to the CEO.
• Manage calendars, appointments, meetings, travel arrangements, and executive schedules.
• Prepare reports, presentations, business correspondence, meeting minutes, and executive summaries.
• Coordinate and monitor projects, deadlines, and action items assigned by the CEO.
• Act as a liaison between the CEO and internal departments, clients, suppliers, and external stakeholders.
• Assist in purchasing, procurement, supplier sourcing, and vendor coordination.
• Support warehouse, inventory, and logistics-related administrative requirements.
• Review, organize, and maintain company records, contracts, permits, and confidential documents.
• Conduct research, data gathering, and business analysis to support executive decision-making.
• Prepare operational, administrative, and technical reports as required.
• Ensure timely execution and follow-up of executive directives and company initiatives.
• Accompany the CEO to meetings, site visits, client engagements, and business-related activities when necessary.
• Coordinate travel arrangements and business itineraries for the CEO.
• Perform other duties and special projects assigned by the CEO.

• Bachelor's Degree in Engineering, Business Administration, Management, or any related field.
• Engineering graduates are highly preferred.
• Licensed Electrical Engineer, Industrial Engineer, Electronics Engineer, or equivalent is an advantage but not required.
• Must have at least one (1) year of relevant experience as an Executive Assistant, Executive Secretary, Administrative Officer, Project Coordinator, Management Trainee, or a similar executive support role.
• Strong background in executive support, administration, documentation, and office operations.
• Experience in technical coordination, warehousing, inventory management, purchasing, and procurement is highly preferred.
• Excellent organizational, planning, and multitasking skills.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office applications, Google Workspace, and business reporting tools.
• Highly analytical, detail-oriented, and capable of working with minimal supervision.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Willing to travel and accompany the CEO for business meetings, project visits, and company-related activities when required.

• Possession of a valid driver's license and ability to operate a four-wheel vehicle is an advantage but not required.
• Ownership of a motorcycle or car is an advantage but not required.
• Experience in engineering, construction, industrial, logistics, warehousing, distribution, or technical industries is an advantage.
• Familiarity with ERP systems, inventory management systems, and purchasing processes is preferred but not required.

• Competitive salary and benefits package
• Monday to Friday work schedule
• Direct exposure to executive leadership and strategic business operations
• Career growth and advancement opportunities
• Dynamic and collaborative work environment
• Opportunities for professional development and training