Executive Support Associate

Role Overview

Working closely with Workplace colleagues onsite and virtually, you’ll build strong, collaborative relationships and deliver seamless support through exceptional organization, sound judgment, and proactive problem-solving in a fast-paced environment.

• Efficient calendar management of your Managing Director’s schedules, including meetings, travel arrangements, and location changes, to ensure optimal productivity.
• Stay ahead of your Managing Director’s needs by anticipating their requirements and providing proactive solutions.
• Seamlessly coordinate your Managing Director’s daily activities, including logistics and scheduling.
• Ensure tasks are completed thoroughly and efficiently.
• Maintain confidentiality by protecting sensitive information that you would have access to.
• Arrange and facilitate virtual and/or in-person meetings, ensuring all necessary technology and materials are readily available.
• Collaborate with external parties on behalf of your Managing Director(s) and provide support to our local Workplace team.
• On-Site Presence: Be readily available to support Managing Directors, their clients, and local events as needed.

• Strong verbal and written communication skills in English; proficiency in additional languages as required by role
• Excellent administrative, organizational, and problem-solving skills with strong attention to detail
• Ability to build and strengthen trust-based relationships with your Managing Director(s), other Executive Assistants, and Workplace team members across the globe in a collaborative and inclusive team environment
• Proven experience of being a strong team player, supporting your colleagues when needed
• Strong email and scheduling skills, with a solid knowledge of Windows and Microsoft Office applications (proficient in Outlook, Teams, Word, etc.)
• Eagerness to learn, collaborate, share knowledge and experiences across regions and teams
• Proactive & Reliable: Anticipates needs, solves problems independently, and ensures seamless daily support.
• Discreet & Trustworthy: Handles sensitive information with integrity and confidentiality.
• Tech-Savvy & Resourceful: Confident with tools and adaptable to new technologies.