Contracts Administrator - Remote - Work From Home
Pronto Pilates is an emerging Australian fitness brand with ambitious plans to open 1000 studios internationally.
At Pronto, with group reformer classes from just $5 (instead of the normal $25) our tech-enabled mission is…
“Pilates for the People… affordable, all-day classes so now everyone can enjoy reformer Pilates!”
Backed by an established international marketing & technology company with 100+ team members serving thousands of clients worldwide.
Pronto’s life-giving company culture is characterised by the “outward mindset."
About The Role
The Contracts Administrator is responsible for managing the end-to-end documentation and coordination process for development applications (DA), ensuring all requirements and council approvals are met. This role focuses on navigating planning regulations, liaising with council representatives and internal stakeholders including project managers and investor relations manager, to support project delivery.
Key Responsibilities:
- Development Application Coordination – Research DA requirements for each project location – Liaise with councils to confirm if a DA is required – Prepare and submit DA documentation in line with council regulations – Track DA progress, key dates, and approvals
- Council & Stakeholder Liaison – Build and maintain relationships with council planning officers and other regulatory authorities – Provide clear and accurate updates to the project team on council feedback and DA status
- Documentation & Compliance – Maintain accurate records of DA documentation, correspondence, and approvals – Ensure compliance with council guidelines, zoning regulations, and local planning schemes
- Collaboration & Reporting – Work closely with internal teams and external contacts to gather and prepare required information – Provide regular progress reports to project managers or leadership team
To secure an interview, you should possess the following:
- Strong organizational and time management skills
- Excellent attention to detail and accuracy
- Clear communication and professional email/call handling
- Familiarity with building permit processing; willing to learn Australia’s DA processes and basic council requirements
- Ability to track multiple projects and deadlines
- Proficiency in using Notion for project tracking and team collaboration, or a demonstrated willingness to learn and adapt quickly
Are You Who We're Looking For?
You are proactive, calm under pressure, and able to manage complex documentation and communication streams. You thrive on ensuring everything is in order and are driven by the desire to see each project progress smoothly from planning to approval.
This is a fully remote position with hours Monday-Friday, 8:00 am - 5:00 pm AWST/PST.
APPLY HERE: https://pronto-pilates.breezy.hr/p/3ca14e3e505b-contracts-administrator-construction/apply