Accounts Receivable and Billing Staff

The Accounts Receivable and Billing Staff is responsible for preparing statements of account, monitoring collections, issuing sales and collection documents, maintaining accurate sales records, and ensuring proper documentation of customer payments and project transactions.

• Prepare Statements of Account and monitor customer balances to maintain high collection efficiency.
• Follow up clients regarding outstanding billings and assigned payment collections.
• Receive, monitor, and follow up original Delivery Receipts duly signed by clients.
• Issue Sales Invoices for VATable sales of goods and ensure correct VAT computation.
• Issue Official Receipts and Collection Receipts for all customer payments.
• Post Official Receipts, Collection Receipts, and Sales Invoices from Cebu and Manila for BIR reporting.
• Ensure that all receipt series are complete, properly recorded, and accounted for.
• Prepare check collections for deposit to the designated bank.
• Review Delivery Receipts against Purchase Orders or contracts based on quantity, item description, and price.
• Prepare and distribute weekly Accounts Receivable Aging Reports to sales agents.
• Check and compute sales commissions based on the approved commission scheme for sales agents, technical designers, PRD personnel, and operations management.
• Review Stock Issuance, Goods Issue, and Inventory Transfer documents against the approved Bill of Materials.
• Verify the accuracy of item codes, descriptions, and quantities before logging and transmitting documents to PPIC or warehouse personnel.
• Compare the Mother Bill of Materials against the SAP Bill of Materials to ensure accuracy.
• Release and monitor project funds and van stripping funds.
• Ensure timely liquidation of released funds and proper safeguarding of cash.
• Prepare sales reports based on approved endorsements.
• Prepare weekly and monthly reports, including:
• Accounts Receivable Aging
• Mock-Up Reports
• Related Affiliate Reports
• SAP Sales Reports
• Scrap Sales Reports
• Delivery Receipt Series Reports
• BIR Sales Reports
• BIR Collection Reports
• Submit monthly reports of Official Receipts, Sales Invoices, and Collection Receipts to the bookkeeper.
• Assist sales agents with document requests, including copies of Purchase Orders and receipts for bidding compliance.
• Maintain organized and systematic filing of accounting, billing, collection, and sales documents.
• Perform other related duties that may be assigned by the immediate supervisor.

• Graduate of Accounting, Finance, Business Administration, or any related course.
• Experience in accounts receivable, billing, collection, or general accounting is an advantage.
• Familiarity with SAP Business One or other accounting systems is preferred.
• Knowledge of BIR invoicing, VAT computation, and receipt documentation is an advantage.
• Proficient in Microsoft Excel and report preparation.
• Detail-oriented, organized, and capable of handling confidential financial information.
• Good communication and follow-up skills.
• Able to work under pressure and meet reporting deadlines.