Executive Assistant - Quezon City
Peotraco Industries, Inc. Quezon City Full-time
Administrative Support
- Schedule Management:
- Manage the executive’s calendar, including scheduling meetings, travel, and appointments.
- Correspondence Handling:
- Draft, review, and send business correspondence, including emails, letters, and memos.
- Screen and prioritize incoming communications, including phone calls and mail.
- Meeting Coordination:
- Organize, coordinate, and attend meetings, including MANCOM meetings, as instructed by the Management.
- Prepares agenda and materials as necessary.
- Take notes/minutes of the important discussions during the meeting.
- Monitors status of open items and ensures that necessary actions are taken.
- Travel Arrangements:
- Plan and coordinate travel arrangements (flights, hotels, transportation).
- Prepare itineraries and any travel-related documents such as but not limited to: visa application, and passport renewal.
- Handle any travel-related issues or changes.
- Document and Data Management:
- Organize and maintain important company documents, both physical and digital, including contracts, and regulatory compliance paperwork.
- Ensure proper filing and retrieval systems are in place for easy access.
- Ensures that all maintained documents are secured to keep its confidentiality.
- Assist with product development and/or marketing on preparation and distribution of food tasting samples.
- Assist with administrative tasks related to department needs, such as research and documentation, encoding and filing, and record updating.
- Assist on organizing company events to ensure that all details are handled efficiently.
- Ad-Hoc Tasks:
- Take on special assignments or tasks as requested by the executives.
- Stay flexible to adjust priorities and workloads as business needs evolve.
- Assisting visitors and preparing materials and snacks for the meeting.
- Manage inquiries or issues, escalating when necessary.
- Process company’s regulatory and/or compliance documents such as but not limited to: SEC and BIR Registration, Business permits and clearances applications, and other necessary certifications.
- Bachelor's Degree in Business Administration, communications or any related course.
- Proven experience as an Executive Assistant or in a similar administrative role.
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Job summary:
• Looking for candidates available to work:
• Monday: Evening
• Tuesday: Evening
• Wednesday: Evening...