Assistant Manager - Facilities & Administration

Assistant Manager Facilities & Admin

PRINCIPAL DUTIES/ RESPONSIBILITIES:

Asst Manager will work as per the policies and guidelines of the company and administration department.

FACILITIES AND ADMINISTRATION:

• Office Facility Management which includes Housekeeping, Security Management, cafeteria Management, and repairs and maintenance of office premises.
• Vendor Management includes selection of vendors for procurement of regular materials and assets after following proper evaluation process and looking after timely delivery, proper authorization, and communication to all concern people.
• Liaison with external agencies and government offices like Custom office, local Pollution Control Board and looking after renewal of various government licenses like Shop Act, Landlords, Municipal Corporation, etc.
• Repairs and maintenance of all company assets.
• Coordination and communication with company employees, Managements, and visitors.
• Transport arrangements for employees of the company as per the rules and law of the land.
• Renewals of AMC of assets and other day today operational support vendors
• Plan, organize, direct, and control the work activities of the team members to provide prompt and efficient service to internal and external people.
• Recruitment of housekeeping and security staff and communication with them about job expectation, and monitoring and disciplining staff and enforcing systems, policies, and procedures.
• Monitoring the team, rosters for housekeeping, Technical and security.

CORPORATE SECURITY:

• Monitoring material movement – Inward and outward, and periodic checks
• Internal and external Trainings and audits
• Coordination and SPOC for ERT drills
• Equipment maintenance activities
• Coordinates with the concern SPOC’s from the building team for the safe entry of employees and Visitors
• Ensuring visitor management, PHI and NON-PHI guidelines are followed strictly.
• Liaison with building management for visitor, vendor and material movement.

• Develops and maintains positive working relationships with others.
• Shares ideas and information.
• Assists colleagues unprompted.
• Takes pride in the achievement of team objectives.
• Has credibility with peers and senior managers.
• Self-motivated – driven to achieve results.
• Works with a sense of urgency.
• High employee’s service ethic – is passionate about meeting employee’s expectations and improving service levels.
• Keeps pace with change – acquires knowledge/skills as the business evolves.
• Handles confidential information with sensitivity.
• Exhibits behaviour consistent with Cotiviti Values

• Degree with minimum 3-4 years’ experience in Facility and administration field.
• Clearance of all major exams in first attempt.
• Should be certified Safety Officer II training per the Department of Labor and Employment standards
• Practical experience working in a MNC -IT/ITES Company.
• Computer Knowledge essential.

• Strong analytical, critical thinking and problem-solving skills.
• Excellent verbal and written communication skills.
• Excel proficiency.
• Strong organizational skills and adaptive capacity for rapidly changing priorities and workloads.
• Ability to work well independently and maintain focus on a topic for prolonged periods of time.
• Comfort in working with team members that are remote and located in the US, India or other geographies.
• Ability to work within a matrix organization.

• Candidate should be ready to work in different shifts, including night shift.
• Works with Cotiviti employees located in and outside the designated site

DISCLAIMER: This job description is intended to describe the general nature and level of work being performed and is

requirements of the job change