Global Procurement Specialist (Night Shift/Onsite)

Reports To: Vice President, Enterprise Procurement

Summary of Position:

The candidate will play a key role in ensuring seamless procurement operations, data management, and collaboration across the sourcing process to optimize efficiency and cost savings.

Key Responsibilities:

• Procurement Operations Support:
• Execute day-to-day operational tasks related to procurement, ensuring compliance with company policies and procedures.
• Support the Strategic Sourcing team in managing supplier onboarding processes.
• Assist in preparing and distributing Request for Proposals (RFPs) and Request for Quotations (RFQs).
• Master Data Management and Reporting:
• Ensure supplier master data is accurate, complete, and aligned with company systems.
• Conduct regular audits of supplier data to identify gaps, inconsistencies, or outdated information.
• Collaborate with the procurement team to resolve any identified data gaps and maintain data reliability.
• Master Data Management and Reporting:
• Generate periodic reports on supplier performance, compliance issues, and assessment outcomes using advanced MS Excel skills (e.g., pivot tables, macros, and data visualization).
• Lead regular meetings with procurement leadership to present performance data, provide insights, and recommend improvements based on analysis.
• Monitor key performance indicators (KPIs) and support continuous improvement initiatives.
• Supplier Communications:
• Distribute supplier-wide communications, including policy updates, procedural changes, and general announcements.
• Issue periodic supplier assessments (e.g., performance evaluations, compliance surveys) on behalf of the procurement team and manage follow-ups to ensure completion.
• Compile and organize assessment data for review and presentation to procurement leadership.
• Foster relationships with suppliers to enhance collaboration and value delivery.
• Process Optimization:
• Identify opportunities to streamline procurement processes and improve workflow efficiency.
• Ensure adherence to compliance standards, documentation accuracy, and governance frameworks.

Skills and Qualifications:

• Educational Background:
• Bachelor’s degree in Supply Chain Management, Business Administration, or a related field.
• Relevant certifications (e.g., CIPS, CPSM, Six Sigma) are a plus.
• Experience:
• 3+ years of experience in procurement operations, strategic sourcing, or supply chain.
• Experience working with offshore teams and in time-zone-sensitive roles.
• Technical Skills:
• Advanced MS Excel Proficiency: Expertise in creating pivot tables, macros, charts, and performing complex data analysis.
• Power BI Proficiency: Strong capability to create interactive dashboards and visualize procurement data for actionable insights.
• Proficiency in procurement systems and tools (e.g., Coupa, Ariba, SAP).
• Working knowledge of supplier risk management tools is a plus.
• Key Competencies:
• Exceptional attention to detail and organizational skills.
• Strong analytical and problem-solving abilities.
• Excellent communication and interpersonal skills to liaise with global stakeholders.
• Proven ability to work independently, prioritize tasks, and meet deadlines in a remote setup.

Additional Details:

• Working Hours: The candidate must align with East Coast USA business hours.
• Employment Type: Full-time, Onsite - 4th floor One Ayala Malls, Makati City.
• Compensation: Competitive salary with benefits based on experience and qualifications.