Finance VA- Admin Assistant

The Finance Admin Assistant will provide essential support to the finance team, ensuring the accurate and efficient processing of financial transactions and maintaining up to date financial records. This role involves administrative duties, data entry, invoice processing, and assisting with financial reporting.

Key Responsibilities:

• Assist with the preparation, processing, and reconciliation of invoices, payments, and expense claims.
• Maintain accurate records of financial transactions and support month-end and year-end closing processes.
• Support the finance team in preparing reports, budgets, and forecasts.
• Manage filing systems for financial documents (electronic and paper based).
• Liaise with internal departments and external suppliers/customers regarding invoice queries and payments.
• Process purchase orders and track delivery and invoice matching.
• Monitor accounts email inbox and respond or redirect inquiries as appropriate.
• Provide general administrative support, including data entry, document preparation, and scheduling meetings.

Skills and Experience

Essential:

• At least 4 years experience in a finance or administrative role.
• Experience with accounting software (e.g, Xero, Sage, QuickBooks).
• Knowledge of basic accounting principles.
• AAT qualification or working towards one (or similar financial qualification).Strong numerical and data entry skills with high attention to detail.
• Proficient in Microsoft Office, particularly Excel.
• Excellent organizational and time management skills.
• Strong communication skills, both written and verbal.
• Ability to maintain confidentiality and handle sensitive information.

Personal Attributes:

• Proactive and self-motivated
• Team player with a collaborative attitude.
• Reliable, trustworthy, and able to work independently.
• Flexible and adaptable to change.