Executive secretary
Fatima University Medical Center (FUMC) is a premier healthcare institution dedicated to providing exceptional patient care and fostering medical innovation.
We are seeking a highly motivated and skilled EXECUTIVE SECRETARY to join our dynamic team and contribute to our mission of enhancing health and wellness in our community.
QUALIFICATIONS
Bachelor's degree in Business Administration, Office Administration, Management, Communications, Secretarial Administration, or any related field.At least 2–5 years of experience as an Executive Secretary, Executive Assistant, Administrative Officer, or similar position.
JOB DESCRIPTION
The Executive Secretary provides high-level administrative and secretarial support to the executive office by managing schedules, correspondence, meetings, confidential documents, and office operations. The role ensures the efficient coordination of executive activities while maintaining professionalism, accuracy, and strict confidentiality.
DUTIES AND RESPONSIBILITIES:
Key Responsibilities:
- Organize daily schedules and remind the executive of appointments, deadlines, and commitments.
- Maintain an efficient filing and document management system for both electronic and hard copy records.
- Handle confidential documents and sensitive information with utmost discretion.
- Prepare meeting agendas, notices, presentation materials, and meeting packets.
- Coordinate with department heads regarding reports, projects, and administrative concerns.
- Respond professionally to inquiries and requests from employees, clients, suppliers, and visitors.
- Support ISO, DOH, PhilHealth, and other accreditation activities by preparing and organizing required documents.