Accounting Associate (Pasay City)

Job Summary:

The Accounting Associate collaborates with internal departments and external stakeholders to support efficient financial operations and contribute to the accuracy, integrity, and timeliness of the Company's financial information.

1. Accounting Operations

• Prepare, review, and process accounting transactions, including journal entries, adjustments, and account reconciliations.
• Maintain accurate accounting records and support month-end and year-end closing activities.
• Ensure the completeness, accuracy, and timeliness of financial data in the accounting system.

1. Accounts Receivable, Accounts Payable, Billing, and Credit & Collection

• Process and verify customer invoices, vendor invoices, official receipts, payments, and other related documents.
• Monitor receivables and payables, ensuring timely billing, collections, and payment processing.
• Coordinate with customers, suppliers, and internal departments to resolve billing discrepancies, payment concerns, and account-related issues.
• Prepare and maintain aging schedules, collection reports, payment schedules, and other account monitoring reports as assigned.

1. Inventory and Cost Management

• Assist in maintaining accurate inventory records, including reconciliation of physical inventory with system records.
• Monitor inventory movements, stock transfers, and related documentation to ensure accuracy and completeness.
• Coordinate with warehouse, logistics, and operations personnel to maintain accurate inventory balances and cost records.

1. Financial Reporting and Analysis

• Assist in the preparation of financial statements, management reports, account schedules, and other financial analyses.
• Generate periodic reports related to assigned accounting functions.
• Provide support during internal and external audits by preparing schedules, reconciliations, and required documentation.

1. Bookkeeping and Record Management

• Maintain complete, organized, and accurate financial records and supporting documents.
• Record daily financial transactions in accordance with company policies and accounting standards.
• Ensure proper filing, retention, and confidentiality of accounting and financial records.

1. Compliance and Internal Controls

• Ensure compliance with company policies, accounting standards, tax regulations, and other applicable legal requirements.
• Assist in the preparation and submission of government reports and regulatory requirements.
• Support the implementation and adherence to internal control procedures to safeguard company assets and financial information.

1. Administrative and Other Duties

• Collaborate with other departments to facilitate efficient financial and operational processes.
• Respond to internal and external inquiries related to assigned accounting functions.
• Perform other accounting, finance, inventory, billing, bookkeeping, or administrative duties that may be assigned by management from time to time.

Qualifications:

• Bachelor’s degree in Accounting, Finance, or a related field.
• 2–3 years of accounting experience, preferably in a distribution, trading, or manufacturing environment.
• Familiarity with accounting software (e.g., QuickBooks, SAP, or similar ERP systems).
• Proficiency in Microsoft Excel and other MS Office tools.
• Knowledge of inventory and cost accounting is a plus.
• Understanding of taxation, especially VAT and withholding tax, is advantageous.
• Strong attention to detail and organizational skills.

Desired Skills:

• Ability to work independently and as part of a team.
• Excellent time management and multitasking abilities.
• Strong analytical and problem-solving skills.
• Good written and verbal communication skills.