Executive Assistant to the Managing Director (Remote)

Company Overview

As the company evolves into a global, increasingly 24/7 operation, it remains focused on unwavering quality, passionate people and exceptional creative execution.

About the Role

REKT Productions is seeking an exceptional Executive Assistant to become the operational right hand to Managing Director, Robert Munday. This is a high-trust, high-autonomy role for an accomplished executive support professional who can transform the Managing Director’s productivity, protect his attention and help him operate effectively across a fast-growing global business.

This is not a reactive administrative position. It is an opportunity to create genuine executive leverage in a creative company operating across international clients, productions and time zones.

This role is being recruited by Clarke Point(www.clarkepoint.com), a premier Singapore-based agency dedicated to delivering global recruitment and staffing solutions, and is for a long-term, full-time Independent Contractor.

• Manage and triage the Managing Director's inbox, communications and follow-up priorities
• Own and optimise a complex calendar across global clients, productions and time zones
• Prepare concise meeting briefs with background research on attendees, organisations and objectives
• Coordinate domestic and international travel, itineraries, accommodation and production logistics
• Track commitments, decisions and action items through to completion
• Act as a trusted liaison between the Managing Director, team members, clients and external stakeholders
• Draft correspondence, documents, presentations and executive communications
• Provide discreet personal assistance and manage confidential matters
• Leverage productivity tools, including AI where appropriate, to streamline research, communication and administrative workflows
• Continuously improve the systems that protect the Managing Director's time and increase executive effectiveness

What We’re Looking For

• Experience working as an Independent Contractor for an Australian, American, British or similar international clients
• 5+ years of professional experience, including at least 3 years as an Executive Assistant to an Australian CEO, Managing Director, or Founder
• Experience in video production, live content, advertising, marketing, gaming or a closely related creative industry
• Exceptional spoken and written English with the confidence to communicate on behalf of a Managing Director
• Demonstrated ability to manage complex inboxes, calendars, travel and shifting priorities
• Outstanding judgement, discretion and confidentiality when handling sensitive information
• Proven ability to anticipate needs, solve problems independently and operate with minimal supervision
• Strong research skills and the ability to turn information into concise executive briefing notes
• High digital fluency, including modern collaboration, calendar and productivity tools
• Flexibility to support occasional requirements outside standard Victorian business hours

• Professional working proficiency in Japanese and/or Mandarin.
• Experience supporting a Managing Director, CEO or Founder in a rapidly scaling or 24/7 global operation.
• Experience coordinating international productions, live events or creative projects
• Advanced capability with AI productivity tools, workflow automation or executive productivity systems.

Remote Work Setup Requirements

To ensure a smooth and professional remote working experience, candidates must have the following:

• A reliable computer or laptop
• Stable internet connection
• Quiet, dedicated home workspace suitable for remote work

• Proactive: anticipates requirements, identifies risks early and acts before being asked
• Discerning: uses strong judgement to separate genuine priorities from noise
• Unflappable: remains calm, organised and constructive when plans change quickly
• Accountable: takes ownership of outcomes and follows commitments through to completion
• Discreet: handles confidential business and personal matters with absolute professionalism

• ₱80,000 to ₱100,000 per month (depending on experience)
• Long-term, full-time Independent Contractor role
• Philippines public holidays
• 12 days vacation leave per year
• 6 days sick leave per year
• ₱2,500 monthly health insurance allowance
• Fully remote, Monday to Friday, aligned with Australian business hours (with flexibility)

REKT Productions is based in Melbourne, Australia, thus the work hours will follow Victorian hours (10:00 AM to 7:00 PM Melbourne time) with flexibility to support global operations.

• Character References
• NBI Clearance (Most Recent)
• Bachelor’s Degree Diploma
• Two Valid Government-issued IDs
• Picture of Your Work Environment
• Hardware Specifications

How to Apply

For your application to be considered, please submit the following:

• Your resume.
• A cover letter (maximum of one page) explaining your experience working for international companies (e.g. as a full-time independent contractor or in a remote role) and why you are suitable for this role. Include an overview of how your experience aligns with what we are looking for. At the top of the cover letter, address it to "ATTENTION: CLARKE" in capital letters.
• Please submit your application only through this JobStreet advertisement. To ensure a fair recruitment process, candidates who contact the client company or Clarke Point directly regarding this role will have their application disqualified.