Personal Assistant to the CEO
Manila Full-time
Personal Assistant to the CEO - Remote Full time
We’re hiring a high-urgency, detail-driven Personal Assistant to support our CEO. This is a full-time remote role for someone who thrives under pressure, anticipates needs, and makes sure nothing falls through the cracks. You’ll handle scheduling, task follow-through, and day-to-day priorities, often before being asked.If you’re someone who takes initiative, moves fast, and loves getting things done, you’ll thrive here.
Key Responsibilities- Manage the CEO’s calendar, meetings, and emails
- Track tasks and deadlines using ClickUp or Notion
- Prepare briefing notes, slides, agendas, and documentation
- Organise travel, bookings, and handle logistics
- Act as a point of contact for internal and external coordination
- Follow up on pending items and ensure completion without reminders
- Maintain discretion and professionalism at all times
- Must be able to work full-time in Sydney timezone (AEST)
- 2+ years supporting a founder, CEO, or senior executive remotely
- Excellent written and verbal communication
- Fast, proactive, and confident in handling urgent or unclear situations
- Proficient in tools like Google Workspace, Notion, ClickUp, Slack, and Zoom
- Highly organised, reliable, and accountable
- Able to think two steps ahead and solve problems independently
IMPORTANT INSTRUCTIONS - Please follow these to be considered. Please don’t read from a script or submit an AI-generated answers, we want to hear from you, candid and real. Speak clearly, be professional, and show us who you are.
Please submit your CV and a 3–5 minute video answering these questions:- What attracted you to this role?
- How do you handle situations where everything feels urgent?
- Share an example of solving a problem without being asked.
- What tools or systems have you used to keep someone organised?
- What are your available working hours in AEST (Australian time)?
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