Document Controller
Qualifications:
- Candidate must be a graduate of BSECE/BSEE.
- Work experience in document control position managing of engineering and technical and non-technical documentation
- Proficiency in Microsoft Office suite
- Multi-tasking ability
- Planning & organizing skills
- Good communication skills
- Experience in the use of document management systems and other similar processes and procedures
- Experience in setting up documentation management plan for new projects, implementing improvements of document control and filing system.
- Experience in both construction and engineering services set-up is desirable.
- Experience in liaising with design managers or design team or project team to resolve document control issues.
Responsibilities:
Processing Activities: Involves scanning, copying, printing, uploading documents, preparing submission packages, updating electronic registers, inputting data into an Electronic Document Management System (EDMS), controlled data movement within EDMS, maintaining hard copy library, and other associated tasks.
Documentation Types: Includes design data (drawings, calculations, reports, and specifications), subcontractor submissions and responses, RFIs and their responses, and various other design-related documents.
Compliance: Ensure adherence to document control and project procedures, identify non-compliances, and suggest improvements.
Communication: Draft emails/letters for document submissions in consultation with a supervisor and manage external & internal couriers, redirecting as necessary.
Report Creation: Assist in compiling reports by gathering inputs from concerned persons and ensuring timely presentation/meeting readiness.Contact Management: Maintain a register of external contacts for document distribution, categorizing contacts as directed by a supervisor.
Submission Tracking: Log and record deliverable submissions and responses, track outstanding actions, prepare status reports on responses, and maintain a date tracking register for design submission programs, identifying key milestones and delays.