Recruitment Operations & Systems Coordinator

About Us

Join a values-driven recruitment firm specialising in long-term partnerships and executive search. We believe in doing things properly — retaining talent, building trust, and creating systems that last. As a founder-led business, we’re growing fast and now need someone who thrives on structure, detail, and organisation to join our team.

The Role

This is a hands-on role at the heart of our business. You’ll work directly with the founder to create order, build systems, and ensure data is accurate and reliable. You’ll take ownership of spreadsheets, trackers, and processes, helping the business run efficiently and professionally.

• Build and maintain spreadsheets, trackers, and reporting dashboards.
• Ensure data integrity across candidate, client, and business records.
• Streamline and improve systems and workflows.
• Manage day-to-day administration and operations tasks.
• Keep deadlines, projects, and priorities organised for the founder.
• Document processes and create templates/checklists for scale.

• Degree in Business, Commerce, or Accounting (or similar).
• Advanced Excel/Google Sheets skills (formulas, pivots, data clean-up).
• Highly organised and detail-focused.
• Passionate about accuracy and data quality.
• Proactive, solutions-focused, and dependable.
• Tech-savvy and comfortable with CRMs, reporting tools, and admin systems.

• Work directly with the founder of a boutique, values-led recruitment firm.
• Be trusted with responsibility from day one.
• Shape the systems and structure of a growing business.
• Gain exposure to the recruitment industry while building core operations skills.
• Be part of a company built on values: Retaining Talent, Ethics, Transparency, Authenticity, Integrity and Nurturing Success.
• Admin Assistant
• Recruitment Assistant
• Operations Management
• Data Visualization
• Executive Assistance
• Admin Assistant
• Recruitment Assistant
• Operations Management
• Data Visualization
• Executive Assistance