Administration Officer (Back of House) | Onsite | Makati | Day | Weekends Off
Precision Behind Every Vehicle on the Road
As an Administration Officer (Back of House), you will manage critical back-office functions including accounts processing, reporting, payroll support, and data management. Your role ensures that every transaction, record, and report is accurate, timely, and aligned with operational standards.
This role plays a vital part in maintaining operational excellence within a global automotive business. You'll build a long-term global career with Emapta, where top 1% talent thrives in a structured, high-performance environment designed for growth, stability, and impact.
Job Overview
Employment type: Full timeShift: Day Shift (8:30 AM to 5:30 PM WA time); Weekends Off
Work setup: Onsite, Makati
Exciting Perks Await!- Day 1 HMO coverage with free dependent
- Competitive Salary Package
- Prime office location in Makati (Easy access to MRT stations, restaurants, and banks)
- Day shift schedule
- Fixed weekends off
- Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
- Unlimited upskilling through Emapta Academy courses (Want to know more? Visit: https://emapta.com/training-calendar/)
- Free 24/7 access to our office gyms (Ortigas and Makati)
- Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more!)
- Unlimited opportunities for employee referral incentives across the organization
- Standard government and Emapta benefits
- Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
- Fun engagement activities for employees
- Mentorship and exposure to global leaders and teams
- Career growth opportunities
- Diverse and supportive work environment
- 2 to 3 years' relevant experience in payroll processing or financial administration
- Strong attention to detail and accuracy
- Experience in data entry, accounts payable, or admin processing
- Ability to follow processes and instructions precisely
- Strong organisational and time management skills
- Experience with MYOB EXO or similar ERP systems
- Experience working in an offshore or remote team
- Detail-focused and methodical
- Reliable and consistent
- Process-driven and disciplined
- Comfortable working with structured tasks and deadlines
- Proactive in identifying issues early
- Does not make business decisions
- Does not manage people or set priorities
- Does not perform partial or unclear tasks
- Success is defined by consistent, accurate, and timely completion of all assigned tasks, with minimal supervision and no reliance on others to correct or complete work
Your Daily Tasks
Accounts Processing & Support- Process supplier invoices in MYOB EXO with full accuracy, ensuring matching to purchase orders and receipts, and same-day entry
- Support accounts receivable by preparing debtor invoices and assisting with invoicing reconciliation
- Prepare payroll data (timesheets, adjustments, records), ensuring completeness, accuracy, and proper documentation
- Prepare and submit Daily Sales Summary and operational reports within deadlines
- Enter sales orders into Empower within required timeframes
- Maintain accurate, up-to-date records across systems, including vehicle data, job records, and documentation
- Organize and manage files, images, roll bar codes, and checklists systematically
- Meet strict timelines: same-day invoice processing, morning sales order entry, and daily reports completed by 4:30 PM (AWST)
- Ensure high data integrity with minimal to zero errors and no rework required
- Own tasks end-to-end, delivering complete and accurate outputs without handoffs
- Achieve KPIs on timeliness, accuracy, system updates, and completion without rework
- Proactively identify issues and escalate immediately when data is missing, deadlines are at risk, errors occur, or system issues arise
Driving Quality Behind Automotive Innovation
Our client is a specialist provider in the automotive industry, delivering high-quality vehicle solutions supported by precise operational processes and strong attention to detail. With a focus on efficiency, accuracy, and structured workflows, our client ensures that every vehicle-related service is executed seamlessly-making them a trusted name in their field.
Welcome to Emapta Philippines!
Join a team that values camaraderie, excellence, and growth. Recognized as one of HR Asia's Best Companies to Work For in Asia 2025 and a finalist in 2026 Inspiring Workplaces Awards Asia, Emapta stands proudly alongside industry giants, offering stability and exciting career opportunities.Your career flourishes here with competitive compensation, international clients, and a work culture focused on collaboration and innovation. Work with global clients across industries, supported by a stable foundation and like-minded professionals passionate about making an impact.
We empower your success with opportunities for personal and professional development in an inclusive environment.
Apply now and be part of the #EmaptaEra!