Accounts Payable Specialist (Offshoring)

Job Purpose:

The AP Specialist will work to ensure alignment with organizational standards, compliance, and operational excellence.

Key Responsibilities:

Process Setup & Improvement:

• Develop and document AP processes, workflows, and standard operating procedures for the Manila offshoring setup.
• Identify opportunities for automation, efficiency, and improved controls within AP operations.
• Collaborate with the finance team to align AP practices with company policies and local regulations.
• Provide recommendations for system configuration, reporting, and performance tracking.

Invoice Processing & Payments:

• Review, verify, and process vendor invoices in accordance with company policies and approval workflows.
• Ensure timely and accurate preparation and execution of vendor payments.
• Match purchase orders, invoices, and receipts to ensure accuracy and completeness.
• Handle multi-currency invoices adhering to IFRS standards.

Reconciliations & Records Management:

• Perform regular vendor account reconciliations and resolve discrepancies.
• Maintain accurate and up-to-date accounts payable records in the ERP system.
• Ensure all supporting documents are filed and archived appropriately for audit and compliance.

Compliance & Internal Controls:

• Ensure compliance with regulations and internal approval policies.
• Adhere to company procedures, segregation of duties, and financial controls.
• Assist with internal and external audit requests related to AP transactions.

Vendor & Team Collaboration:

• Communicate professionally with vendors to resolve issues and respond to inquiries.
• Collaborate with procurement, project management, and UAE finance teams to ensure alignment.
• Support the team with ongoing process evaluation and continuous improvement.

Key Qualifications & Experience:

• Bachelor’s degree in Accounting, Finance, or a related field.
• 5+ years of accounts payable experience.
• Experience with Deltek Vantagepoint ERP system is strongly preferred.
• Prior experience in the Architecture, Engineering, and Construction (AEC) or project-based industries is highly desirable.
• Strong knowledge of invoice processing, payment cycles, and reconciliation practices.
• Familiarity with laws and financial compliance is a plus.

Key Competencies:

• Strong initiative and ability to set up new processes from scratch.
• High attention to detail and accuracy.
• Strong organizational and time management skills.
• Effective communication and interpersonal skills.
• Ability to work independently and collaboratively across time zones.
• Proficiency in Excel and ERP-based transaction processing.