Accounts Receivable Officer

This role is crucial for optimizing the company’s cash flow and supporting financial stability.

Key Responsibilities:

Accounts Receivable Management:

• Oversee and manage the entire accounts receivable process, including invoicing, collections, and account reconciliations.
• Monitor outstanding receivables and follow up with clients to ensure timely payments.

Resolve any billing discrepancies and disputes in a professional and efficient manner.

Invoicing and Billing:

• Generate and issue accurate invoices to customers in accordance with contractual terms.
• Maintain up-to-date billing system and ensure all invoices are recorded properly in the accounting system.

Collections:

• Develop and implement effective collection strategies to minimize overdue accounts.
• Communicate with clients regarding overdue accounts and coordinate payment plans if necessary.
• Prepare and send out reminders and follow-up correspondence for overdue invoices.

Reporting and Analysis:

• Prepare regular accounts receivable aging reports and present them to management.
• Analyze trends in accounts receivable and recommend improvements to collection processes.
• Assist in month-end closing activities and provide support during audits.

Customer Relations:

• Build and maintain positive relationships with clients to facilitate prompt payment and address any billing concerns.
• Provide excellent customer service by responding to client inquiries and resolving issues promptly.

Compliance and Documentation:

• Ensure all accounts receivable activities comply with company policies and relevant regulations.
• Maintain accurate and organized records of all transactions and communications.

Qualifications:

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
• Proven experience (3+ years) in accounts receivable or a similar role.
• Strong understanding of accounting principles and accounts receivable processes.
• Proficiency in accounting software and Microsoft Office Suite, particularly Excel.
• Excellent communication and interpersonal skills.
• Strong analytical and problem-solving abilities.
• High attention to detail and accuracy.
• Ability to work independently and as part of a team.