Administrative Staff

Administrative Staff

The environment is typically fast-paced and collaborative, requiring effective communication and organizational skills to handle multiple responsibilities concurrently.

Key Responsibilities

Administrative Duties:

• Provide administrative support, including managing schedules, organizing meetings, and coordinating travel arrangements.
• Assist in preparing and processing financial documents, such as invoices, purchase orders, and expense reports.
• Maintain filing systems and databases to ensure easy access and retrieval of important documents and information.
• Serve as a point of contact for internal and external inquiries, providing timely and professional responses.
• Assist in the preparation of reports and presentations, compiling data and ensuring accuracy.

Accounting and Purchasing Duties:

• Process accounts payable and receivable in a timely and accurate manner
• Maintain organized financial records and audit-ready documentation
• Ensure compliance with internal controls and accounting standards
• Research and evaluate suppliers to ensure quality, cost-effectiveness, and timely delivery
• Create and manage purchase orders (POs) and maintain PO records
• Track and manage inventory levels to ensure sufficient stock
• Handle returns, discrepancies, and supplier issues
• Maintain accurate vendor and purchasing records

Requirements:

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field
• Fresh graduates are welcome to apply
• Strong organizational and multitasking abilities to handle various administrative duties efficiently.
• Excellent verbal and written communication skills for effective interaction with team members and stakeholders.
• Proficiency in office software applications, including word processing, spreadsheets, and presentation tools.
• Basic financial acumen to support the processing of financial documents and reports.