Cebu - Payroll Specialist

Accuracy is Your Superpower? Let’s Put That to Work at Smartsourcing! ?♀️

Hi! We’re Smartsourcing, and we’re on the lookout for a Payroll Specialist who’s detail-driven, proactive, and passionate about getting things right—every single time. If you're someone who takes pride in ensuring timely, accurate, and compliant payroll processing, this could be your next big move.

• Where You’ll Be

JEG Tower, Archbishop Reyes, Corner Acacia St., Barangay Kamputhaw, Cebu City, 6000 Cebu

Your Role as Payroll Specialist

The Payroll Specialist also handles employee inquiries regarding compensation and maintains accurate payroll records.

Key Responsibilities:

Payroll Processing:

• Collect, verify, and process timesheets, attendance records, and other payroll-related data (e.g., leaves, overtime, bonuses, commissions).
• Calculate wages, salaries, allowances, and other forms of compensation.
• Accurately compute and process deductions for taxes (income tax, withholding tax), government mandated contributions (SSS, PhilHealth, Pag-IBIG), loans, and other company-specific deductions.
• Generate and process payroll, ensuring timely disbursement of salaries to employees through various payment methods (e.g., bank transfers, checks).
• Prepare and issue pay slips/earnings statements to employees.

Compliance and Reporting:

• Ensure compliance with all relevant Philippine labor laws, such as the Labor Code of the Philippines, minimum wage laws, and other statutory requirements.
• Prepare and submit accurate and timely reports to government agencies (e.g., BIR Form 1601-C, Alphalist, SSS R-3, PhilHealth RF-1, Pag-IBIG MCR).
• Stay updated on changes in payroll-related laws, regulations, and industry best practices in the Philippines.

Record Keeping and Reconciliation:

• Maintain organized and confidential payroll records, including employee master data, compensation details, deductions, and payment histories.
• Perform regular reconciliation of payroll accounts and resolve any discrepancies.
• Assist in internal and external audits related to payroll.

Employee Support:

• Respond to and resolve employee inquiries and concerns regarding salaries, deductions, benefits, and other payroll-related matters in a professional and timely manner.
• Provide clear explanations of payroll policies and procedures to employees.

System Management and Improvement:

• Input and update employee data into Sprout payroll and HR information systems (HRIS).
• Assist in testing and implementing payroll system upgrades or new functionalities.
• Identify opportunities for process improvements and automation within the payroll function.

Collaboration:

• Collaborate effectively with HR, Finance and Accounting, and other departments to ensure seamless coordination of payroll activities.

Requirements

Qualifications:

• A Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Solid experience in payroll processing, ideally in the Philippine setting, and handling high-volume or high-headcount payroll.
• Deep knowledge of PH labor laws, BIR tax rules, SSS, PhilHealth, and Pag-IBIG.
• Skilled in using payroll systems (Sprout experience is a plus!) and Microsoft Excel.
• Sharp numerical and analytical skills, with a high level of attention to detail.
• Proven ability to handle sensitive information with professionalism and discretion.
• Strong communication skills—both English and Filipino, written and verbal.
• Able to work independently and collaboratively, managing time and priorities like a pro.

✨ Bonus points if you have:

• A certification in payroll (like CPP™)
• Experience using HRIS or payroll software
• A love for making things more efficient and accurate every cycle

Benefits

• Smartsourcing was created with one mission: to change lives. We’re here to ensure that businesses flourish and, just as importantly, that every member of the crew is inspired, supported, and set up to thrive. For the fourth year running, we’ve been recognized as one of HR Asia’s Best Companies to Work For. This award isn’t just a title—it’s a testament to our commitment to making Smartsourcing an incredible place to build a career. Why You’ll Love Working Here

At Smartsourcing, we believe the best work comes from people who feel seen, heard, and valued. That’s why we’re all about fostering an environment where you can be your true self. We take pride in being certified as a Great Place to Work, because we know that when you love where you work, extraordinary things happen. Here’s just a glimpse of what we offer:

• ? Fixed weekends off
• ? 5-day Christmas Leave
• ?⚕️ HMO coverage for you and your dependent/s from Day 1 of employment
• ⛑️ Group life insurance from Day 1 of employment
• ? Free lunch + soft breakfast every day
• ☕ Free coffee every day (latte, americano, or cappuccino) made by our in-house barista
• ?? For the night shifters, additional NIGHT DIFF
• ⛹️ Sports wellness clubs including hiking and free-diving
• ?️ Subsidised gym membership at Anytime Fitness
• ? Engagement bonuses
• ? Over-the-top monthly, quarterly, and annual performance bonuses
• ? Exclusive discounts in selected restaurants and merchants
• ? Themed BFFs, monthly knockoffs, summer parties
• ??♂️ Community give-back programs and personal development workshops
• And so much more!

Ready to build a smarter career with Smartsourcing? Apply now and be part of something bigger—where you are truly valued, every step of the way.