[ref. q3229118] Legal Assistant / Legal Secretary | AU | Onsite / Hybrid - San Jose del Monte
Setup and Location: Onsite / Hybrid, Ortigas Alabang / Pampanga / Cebu Office
Work Schedule: 09:00 AM to 06.00 PM AEST (07:00 AM - 04:00 PM PH Time)
Employment Type: Full-time
Ready to do work that actually excites you?
We are looking for a highly organized and detail-oriented Legal assistant to join our Wills and Estates team. This role is ideal for someone with a strong background in legal administration tasks. The successful candidate will also work closely with a Senior Legal Assistant and Solicitors in the Wills and Estates practice area, providing administrative assistance to ensure documentation and client matters are managed efficiently and effectively.
What You’ll Do- Administrative Assistant to Senior Legal Assistant working in Wills & Estate practice area
- Maintain and organize legal files, ensuring compliance with regulatory and internal standards.
- Provide direct administrative support to the Senior Legal Assistant and Solicitors, including calendar management, meeting coordination, taking file notes during conferences between Solicitors and clients
- Track deadlines and ensure timely submission of draft documentation
- Liaise with clients and other Estate stakeholders to confirm information, verify details, follow-up receipt of documentation or responses
- Updating internal management documents
- Preparing internal case management documentation such as trust journal transfers, authority forms, costs disclosures and tax invoices.
Requirements
What You Bring
We’re looking for someone who:
- 1-2 years of experience as a Legal Secretary or Legal Assistant, preferably with exposure to Wills & Estates practice
- Strong knowledge of legal writing, terminology, procedures, and documentation.
- Proficiency in Microsoft Office Suite and legal management software.
- Maintains confidentiality and handles sensitive information with care, discretion and professionalism
- Ensures accuracy in legal and executive documentation
- Thrives in a dynamic, fast-paced environment and works well with legal, executive, and cross-functional teams.
Benefits
Why You’ll Love Working Here- HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)
- Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)
- Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!
Let’s Talk
If you’re thinking “this sounds like me”—it probably is. Click apply. We can’t wait to meet you.