Document Control Officer

• Maintain physical and electronic filing systems, ensuring secure, organized, and easy retrieval of documents in line with company policies, including monitoring records, CCTV files, and compliance reports.
• Set up, copy, scan, store, and distribute documents in accordance with the established document control procedures compliant with standards regulatory and customer requirements (FSSC 22000, Animal Welfare, Yum! Standards and others customer specific standards)
• Review and verify the accuracy, completeness, and currency of all records, including monitoring forms and corrective action reports, updating documentation as necessary.
• Manage documentation processes to support compliance with regulatory and customer requirements (Food Safety, Quality Managements and Animal Welfare systems, including training records, certifications, and permits.
• Liaise with project teams and external parties to distribute project-related information accurately and timely, communications and documentation.
• Ensure confidentiality and security of sensitive and proprietary information, including Animal Welfare records and CCTV footage, in compliance with data protection policies.
• Prepare ad-hoc reports on projects, training, compliance, and other performance metrics as required.
• Take minutes and organize meeting files for groups such the crisis team, IQA, HACCP, GMP, and Animal Welfare team and other committees, ensuring proper documentation and filing.
• Assist in monitoring all training programs, ensuring completion and compliance with required standards.
• Maintain workplace cleanliness and sanitation
• Support interdepartmental documentation needs related to process improvements, continuous improvement initiatives, and other compliance programs.
• Prepare and disseminate memoranda and communications related to audits, new programs, updates, and projects to all affected departments.
• Assist in processing and safeguarding all necessary plant permits, certifications, and compliance documents.
• Track and report continuous improvement and productivity projects and other improvement initiatives.
• Schedule and coordinate meetings for key quality, food safety, and Animal Welfare committees, ensuring adherence to timelines and documentation requirements.
• Ensure proper control, storage, and protection of all documentation including live receiving records, stunning logs, monitoring forms, audit reports, and corrective actions.
• Perform other Document Control Officer tasks as assigned by the immediate superior

Qualifications:

• Bachelor's degree in Food Technology, Food Science, Business Administration/ Industrial Engineering or any related field.
• Knowledge in Data Privacy laws and information systems, SAP, Animal Welfare and Food Safety.