WFH Setup - Senior Accounts Payable Specialist (US Shift)
KMC Solutions Makati Full-time
As a Senior Accounts Payable Specialist at Vanta, you’ll play a critical role in ensuring the accuracy and efficiency of our accounts payable and employee expense processes. You'll be responsible for processing vendor invoices and employee reimbursements, resolving discrepancies, reconciling accounts, and supporting compliance and audit activities.
You’ll work closely with internal teams and external vendors to maintain strong relationships while upholding company policy and accounting best practices.
We’re looking for someone who is organized, detail-oriented, and thrives in a fast-paced, evolving environment. Your ability to work independently while identifying opportunities for improvement will help scale our processes in line with Vanta’s rapid growth.As a Senior Accounts Payable Specialist, you’ll report to the Accounts Payable Supervisor and contribute significantly to our dynamic and rapidly expanding team.
What you’ll do as a Sr. Accounts Payable Specialist at Vanta:
- Receive, review, and verify vendor invoices for accuracy, including pricing, quantity, and
- Enter invoice and expense reimbursement details into the accounting system with a high
- Perform three-way matching of invoices, purchase orders, and receiving documents to
- Review and process employee expense reports, ensuring compliance with company
- Resolve invoice discrepancies and disputes related to pricing, quantities, or delivery
- Respond to employee inquiries regarding expense policies, reimbursement procedures,
- Partner with the GL accounting team to prepare monthly accrual journal entries
- Reconcile accounts payable balances to the general ledger on a regular basis
- Identify and suggest process improvements to enhance AP efficiency and scalability
- Ensure compliance with tax regulations, including preparation of 1099 forms and related
- Support internal and external audit requests with documentation and process
- Participate in ad hoc accounting projects and provide backup support to team members
as needed
How to be successful in this role:
- 5+ years of experience in Accounts Payable and Employee Expense roles, ideally in a
- Hands-on experience with tools such as Ramp, NetSuite (or other ERP systems), and
- Excellent organizational, interpersonal, and problem-solving skills
- Strong written and verbal communication skills in English, with a customer-first mindset
- Proven ability to handle a high volume of complex tasks accurately and efficiently
- Comfortable in a dynamic environment with frequent changes and process evolution
- Detail-oriented with excellent time management and prioritization skills
- Availability to work U.S. core business hours
- Energetic, team-oriented, and committed to continuous learning and process
improvement
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