Administrative Specialist

The Administrative Officer is responsible for supporting the day-to-day administrative operations of the company, including employee logistics, bill management, cost control, vendor coordination, and cross-functional support. This role suits a proactive, detail-oriented individual who can manage multiple responsibilities and contribute to efficient office operations.

Key Responsibilities:

• Coordinate and arrange employee accommodations, transportation, and travel logistics.
• Manage office supply inventory, procurement processes, and supplier coordination.
• Liaise with contractors, repair services, and external vendors to support office facility maintenance.
• Handle utility bills (electricity, water, internet, etc.) for both the company and employee dormitories.
• Assist in processing other billing and payment matters as assigned by management, and coordinate with Finance for timely settlements.
• Maintain records for office lease agreements, service contracts, and compliance-related documents.
• Assist in petty cash handling, expense reimbursements, and monthly administrative expense reports.
• Execute cross-department coordination tasks as directed by supervisors, ensuring timely and accurate completion.
• Assist in preparing administrative budgets, conducting price comparisons, and executing purchasing procedures.
• Oversee transportation and housing arrangements for staff, with a focus on cost control and service quality.
• Submit regular administrative reports and proactively propose process improvement suggestions.
• Perform other administrative tasks assigned by supervisors or department heads.

Qualifications:

• Bachelor’s degree in Business Administration, Public Administration, Human Resource Management and other related course
• At least 3-5 years of experience in administration or office coordination.
• Strong organizational, communication, and time management skills.
• Proficient in Microsoft Office (Word, Excel, Outlook) and Google Workspace.
• High level of discretion and attention to detail when handling sensitive data.
• Experience in bill handling, procurement, or vendor negotiation is a strong advantage.

Work Schedule:

Monday to Friday, 9:00 AM – 6:00 PM (flexibility required when necessary)