Executive and Operations Assistant with Social Media Experience for Stephanie

apartmentRhino Squad placeTarlac scheduleFull-time calendar_month4/3/26

I’m Rhino Julie, and I LOVE building super teams to service our clients' needs.

If you love a challenge, love problem solving, love working with others (and also love working by yourself LOL), and it makes you happy when you overdeliver for clients, I want you on my team!

My promise to you:

I provide a FUN working environment.

We are constantly learning new things.

We are a team who wants to be the best at what we do, which means you have the BEST teammates.

I ALWAYS pay on time.

I treat all of my team members with respect and love.

Client Overview:

Stephanie is an amazing and bubbly entrepreneur who owns a photography studio. She is looking for an equally cheerful unicorn to manage various aspects of her business and personal tasks.

Client Requirements:

Must be able to work 40 hours weekly
Must be able to work 8am to 5pm Eastern Time (US)
Strong written and verbal communication (clear, responsive, professional)
Highly organized, detail-oriented, and proactive
Able to manage multiple priorities independently
Takes ownership of tasks without needing constant direction
Comfortable making decisions within defined guidelines
Strong problem solver who anticipates needs and creates systems
Experience with social media execution required
Comfortable supporting across multiple areas (marketing, operations, personal tasks)
Thinks like an owner, not just an assistant
Thrives in a fast-moving, multi-faceted environment
Loves bringing structure and organization to multiple areas
Takes pride in doing things exceptionally well

Responsibilities/Tasks:

Must-Have Experience (Responsibilities You Must Be Proficient In):

These are the tasks the VA needs to handle independently and confidently from day one:

Executive, Administrative, and Business Support:

Manage and prioritize task lists to keep daily business activities running smoothly (Trello or similar tools preferred)
Calendar management for business and personal schedules
Schedule and coordinate appointments, meetings, and commitments
Follow up on tasks and ensure deadlines are met
Coordinate with team members, vendors, and contractors
Maintain organized files, documents, and systems
Identify inefficiencies and help improve internal workflows
Take initiative in solving problems and keeping things on track

Personal & Household Support:

Manage personal scheduling (family, medical, and appointments)
Coordinate household vendors and services
Order and track supplies for both home and business
Ensure Stephanie’s schedule is realistic, organized, and optimized

Social Media & Content Execution (Execution-Focused):

Schedule and post content across platforms according to content calendar
Repurpose provided content into reels, posts, and stories
Engage with followers, respond to comments and DMs, and maintain relationships with past clients
Maintain and organize content library and calendar
Ensure consistency in brand voice and presentation
Monitor performance and flag what is working well for potential optimization

Rental Property Support:

Manage guest communication using templates (inquiries, bookings, follow-ups)
Coordinate cleaners and turnovers
Monitor bookings and proactively flag gaps or issues
Track inventory and reorder supplies as needed
Ensure a smooth and high-quality guest experience

Nice-to-Have Experience (Responsibilities You Can Learn Over Time):

These tasks are valuable but can be trained on the job:

Monitor social media ads performance
Pause underperforming ads and scale strong performers
Track and report basic metrics (cost per lead, engagement, etc.)

Pay and Benefits:

Competitive hourly rates
Wellness package
Squad Breaks (paid time off)
Quarterly performance bonuses
Holiday and year-end bonuses
Annual appraisal

Our super cool hiring process:

We have real people communicating with you and looking at your application!
We PAY you to take a Paid Test for the client you're applying for to make sure you like the job and you have the skills for it.
At any time, you can check out the other clients we have and ask to take Paid Tests for them, as well!

Please note that there is a 1-time Profile that you will help us fill out before the Paid Test. This profile will be sent to our clients, along with your Paid Test results. We value you as a person, and we value your time. Once you're in with Rhino Squad, you're IN, and you have lots of job opportunities available to you.

So we appreciate your help in preparing your details to present to our clients.

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