Administrative assistant

Position: Administrative Assistant (Remote)

• Female applicants only.

Job Summary

This role requires someone who is dependable, proactive, and able to multitask in a fast-paced environment.

• Manage and maintain daily administrative tasks and office operations.
• Answer and direct incoming phone calls professionally and courteously.
• Monitor, respond to, and organize emails in a timely manner.
• Perform basic bookkeeping functions using QuickBooks, including:
• Entering invoices and bills
• Recording payments and expenses
• Maintaining accurate financial records
• Assisting with account reconciliation as needed
• Organize and maintain digital files and company documents.
• Prepare reports, spreadsheets, and other administrative documents.
• Schedule appointments and coordinate meetings when required.
• Assist with data entry and ensure the accuracy of company records.
• Support management with additional administrative tasks and special projects as assigned.

• Female applicants only.
• Proven experience as an Administrative Assistant or in a similar administrative role.
• Required: Hands-on experience using QuickBooks.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
• Excellent verbal and written English communication skills.
• Strong organizational and time management abilities.
• High attention to detail and accuracy.
• Ability to prioritize tasks and work independently with minimal supervision.
• Professional phone etiquette and customer service skills.
• Reliable internet connection and a quiet remote work environment.

• Previous experience with bookkeeping or accounting support.
• Experience working remotely with U.S.-based companies.
• Ability to handle confidential information with professionalism and discretion.

• Monday to Friday
• 9:00 AM – 5:00 PM EST
• Full-time, remote position

What We're Looking For

We value quality over price and are looking for someone who is reliable, detail-oriented, and committed to delivering high-quality work. The ideal candidate is proactive, eager to learn, and capable of managing multiple responsibilities while maintaining a high level of accuracy and professionalism.