Technical Administrative Assistant

The Technical Administrative Assistant provides administrative and operational support to the Technical Department, ensuring that documentation, communication, scheduling, and records are well-organized and up to date.

Key Responsibilities:

• Provide day-to-day administrative assistance to the Technical Department.

• Maintain and organize technical documents, manuals, service reports.
• Ensure documents are properly filed, updated, and distributed.
• Monitor document revisions and maintain version control, if applicable.

• Coordinate meetings, inspections, and technical activities.
• Maintain the department's calendar and appointment schedules.

• Update databases, spreadsheets, and tracking systems.
• Prepare regular reports on department activities, project status, and key performance indicators (KPIs).
• Ensure records are accurate and confidential.

• Liaise with Operations, Maintenance, HR, Finance, Procurement, and other departments regarding technical requirements.
• Assist in coordinating project documentation and approvals.

• Assist during internal and external audits by preparing required documentation.
• Ensure department records comply with company policies and management system requirements (e.g., ISO 13485, ISO 14001).

• Monitor spare parts and technical equipment assigned to the department.
• Coordinate repair, calibration, or replacement of equipment when required.

• Assist the Field Service Engineers in special projects and administrative tasks.
• Perform other duties assigned by management.