Secretary

About the role

This role is integral to maintaining clear communication, managing schedules, and coordinating activities across the foundation.

1. Managing and maintaining comprehensive filing systems, both physical and digital, ensuring all documents are organised and easily accessible
2. Scheduling and coordinating meetings, appointments and events, liaising with internal staff and external stakeholders as required
3. Providing administrative support to senior management, including preparing reports, presentations and correspondence
4. Answering and directing telephone calls and emails, responding promptly to enquiries from staff and external contacts
5. Maintaining accurate records, databases and spreadsheets, ensuring data integrity and confidentiality
6. Preparing meeting minutes and maintaining action logs to track follow-up tasks and deadlines
7. Ordering and managing office supplies and equipment, maintaining inventory levels and coordinating with vendors
8. Assisting with general office management tasks, including reception duties when required
9. Supporting the coordination of foundation events, training sessions and programmes
10. Performing additional administrative duties as assigned by management

1. Proven experience as a Secretary or in a similar administrative support role within an educational institution, non-profit organisation or corporate environment
2. Exceptional organisational skills with the ability to manage multiple tasks and priorities simultaneously
3. Strong written and verbal communication skills in English
4. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with digital filing systems
5. Excellent attention to detail and accuracy in all administrative tasks
6. Professional demeanour with a courteous and customer-service oriented approach
7. Ability to maintain confidentiality and handle sensitive information appropriately
8. Flexibility and adaptability in a dynamic work environment
9. Strong time management skills and ability to meet deadlines consistently
10. Familiarity with Korean culture and language learning environments is beneficial

About us

Our team is driven by a commitment to excellence and a genuine passion for the Korean language.

1. Competitive salary and benefits package commensurate with experience
2. Opportunities for professional development and training within the administrative field
3. A supportive and culturally enriched work environment
4. The chance to work with a passionate team dedicated to language and cultural education
5. Flexible working arrangements where applicable
6. Access to Korean cultural programmes and learning opportunities

If you are an organised, detail-oriented professional with strong administrative experience and an interest in supporting Korean language and cultural initiatives, we would love to hear from you. Apply now to join the Jung-In Korean Language Foundation Inc team and become an essential part of our mission.