Legal secretary

Job Description

The Legal Secretary provides administrative, clerical, and organizational support to lawyers and the legal team. The role ensures the efficient handling of legal documents, coordination of schedules, and smooth day to day office operations while maintaining confidentiality and professionalism at all times.

• Prepare, format, proofread, and file legal documents such as pleadings, contracts, affidavits, letters, and memoranda
• Manage lawyers’ calendars, court deadlines, meetings, and appointments
• Coordinate filing and service of pleadings with courts, government agencies, and opposing counsel
• Maintain organized physical and electronic filing systems for client files and legal records
• Receive, screen, and route calls, emails, and correspondence
• Assist in the preparation of billing statements, expense reports, and timesheets
• Coordinate with messengers, paralegals, and other staff regarding document processing and filings
• Ensure compliance with internal office procedures and document formatting standards
• Handle confidential and sensitive information with discretion
• Perform general administrative tasks such as photocopying, scanning, notarization coordination, and office support as needed

Qualifications/Requirements

• Bachelor’s degree in Legal Management, Office Administration, Business Administration, or a related field
• Legal secretary or paralegal training is an advantage

• At least 1–3 years of experience as a legal secretary, executive secretary, or administrative staff in a law firm or legal environment
• Familiarity with court procedures, legal documents, and filing requirements is preferred

• Strong written and verbal communication skills
• Excellent attention to detail and accuracy in document preparation
• Highly organized with strong time management skills
• Ability to prioritize tasks and meet deadlines in a fast paced environment
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Professional demeanor and strong interpersonal skills
• Ability to work independently and as part of a team
• High level of integrity and confidentiality

• Reliable, responsible, and proactive
• Willing to learn and adapt to firm processes
• Calm and composed under pressure
• Respectful of hierarchy and office protocols

Work location

TAGUIG CITY, NCR, FOURTH DISTRICT

Remarks

Please send your CV at j.serrano@syp-law.com.

Apply now