[ref. j35077700] Manila - Executive Assistant / Project Coordinator

WHAT WE'RE LOOKING FOR:

We are seeking a highly organized Project Implementation Coordinator/Executive Assistant to oversee and support the successful execution of projects from initiation through completion.

This role is critical in ensuring project tasks, schedules, communications, and deliverables are efficiently managed and aligned with the organization’s goals. The ideal candidate thrives in a fast-paced environment, is detail-oriented, and can coordinate across teams to ensure seamless project delivery.

WHAT YOU'LL DO:

• Coordinate project activities, resources, and information to support successful project implementation.
• Assist in the development of detailed project plans, including timelines, milestones, and deliverables.
• Monitor project progress and proactively identify and address potential issues or bottlenecks.
• Communicate with internal teams and external stakeholders to clarify project requirements and expectations.
• Maintain comprehensive project documentation, plans, and reports.
• Support project managers and senior leadership by preparing status reports, summaries, and presentations.
• Schedule and facilitate meetings, record meeting minutes, and track action items to ensure follow-up.
• Provide administrative support to the project team as needed (e.g., procurement requests, contracts, vendor management).
• Minutes of the meeting preparation so that every meeting, a minutes is sent to everyone
• Coordination and Management of Executives schedules This role is critical in ensuring project tasks, schedules, communications, and deliverables are efficiently managed and aligned with the organization’s goals.
• The ideal candidate thrives in a fast-paced environment, is detail-oriented, and can coordinate across teams to ensure seamless project delivery.

Qualifications Requirement:

• Bachelor’s degree in Business Administration, Project Management, Information Technology, or related field preferred.
• 2–4 years of experience in a project coordination, project support, or implementation role.
• Experience working with project management methodologies (Agile, Waterfall, or hybrid approaches) is a plus.
• Experience using project management tools (e.g., MS Project, Asana, Trello, Jira, or Smartsheet).
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Strong problem-solving skills and attention to detail.
• Ability to work collaboratively in a team environment and build strong working relationships.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Ability to prioritize tasks and meet deadlines under pressure.
• Professional attitude and strong commitment to project success and client satisfaction.
• Willing to work onsite: Ortigas, Pasig.
• Monday to Friday : 8:30am to 6:00pm.