Events and Logistics Support Coordinator

Key Responsibilities:

1. Event Logistics & Support

• Assist in the setup/ ingress and teardown/ egress of events, staging, and on-site equipment
• Coordinate deliveries, inventory movement, and logistics tracking
• Ensure event assets and equipment are properly secured, labeled, and transported
• Support venue preparation, supplier coordination, and loading/unloading of materials

1. Project Assistance

• Support project managers and event leads in administrative and physical event execution
• Attend meetings or venue oculars when needed and provide post-meeting summaries
• Document event processes(e.g., setup, checklists, logistic reports)
• Liquidation reports/ Post report

1. Supplier & Vendor Coordination

• Assist in sourcing suppliers for event needs (e.g., printing, fabrication, logistics, rentals, etc.)
• Follow up with suppliers on production and delivery timelines and report to event lead
• Assist in booking logistics-related services such as van rentals, transport, manpower, etc.

1. Manpower Sourcing & Management

• Help source, recruit, and coordinate outsourced manpower such as volunteers, event PAs, and on ground crew
• Assist in briefing, assigning tasks, and monitoring performance of support staff during event days

1. Internal Support

• Ensure warehouse or storage areas are organized and up to date
• Help manage event material inventory and flag low stocks to the team
• Support general office/event errands as needed
• Support in procurement for event needs

1. Other Duties

• Perform other related tasks or assignments as required by the management and project needs

Qualifications:

• Atleast 1 year of experience in event coordination or a related field
• Established relationships with a variety of event suppliers and vendors
• Understanding of event production elements, including lighting, sound, and staging
• Excellent communication and organizational skills, with the ability to multitask and prioritize effectively
• Ability to think critically and resolve issues calmly and efficiently

Bonus Skills:

• Leadership Potential: Demonstrated ability to motivate and guide others
• Creative Flair: A knack for bringing fresh and innovative ideas to the table
• Tech Savviness: Proficiency in event management software and online tools