Bookkeeper-Admin | Expert in Australian Account - Quezon City

Clear is looking for a Bookkeeper-Admin to join our specialist team of bookkeepers in a WORK-FROM-HOME setup to serve our Australia-based clients from a range of industries.

Role and Opportunity

Your new role is to provide outstanding bookkeeping and admin services to help our clients manage their financial affairs.

Purpose

As a Bookkeeper-Admin, you will:

• Record financial transactions through our client’s bookkeeping & cloud-based systems
• Assist in processing financial documents as needed by the Director.
• Provide administrative assistance for office organisation and presentations/proposals

As a Bookkeeper-Admin, your daily tasks may include:

• Record financial transactions and complete the posting process to Xero and other cloud-based systems, including but not limited to:

1. Entering approved Direct Costs and Commitments into Procore (construction management system) for reconciliation in Xero
2. Entering non-job-related invoices/bills (utilities, staff amenities, Director’s expenses) into Xero for account reconciliation

• Reconcile bank and credit card transactions, general ledger accounts, superannuation, payroll accounts, and other key accounts to be determined
• Review account codes and re-coding of transactions
• Manage accounts payable and accounts receivable

1. Process purchase and sales invoices
2. Verify that invoices and transactions comply with the approved Purchase Orders
3. Encode and post journal entries for accounts payable and accounts receivable
4. Process authorized payment to the supplier’s invoices in an accurate and timely manner
5. Maintain and update client and supplier databases

• Once approved, process expense claims and reimbursements through a cloud-based system like Xero, as applicable
• Contact the team immediately to chase for missing receipts/invoices
• Submit weekly reports on any outstanding items or queries
• Process payroll, including payroll file payment and bank uploads
• Maintain and update company records
• Submit timely administrative and financial reports, and prepare presentations/proposals as assigned
• Assist with the month-end accounting process, including Payroll and Accounts Payable journals
• Provide clerical and administrative support to the bookkeeper and management
• Contribute to team effort by accomplishing other tasks as requested by the client and/or management.

• Minimum 2 years of handling Australian accounts
• Experience with Xero, MYOB, QuickBooks, or similar accounting software
• At least 3 years of experience in an accounting role
• High degree of English proficiency (verbal and written)
• Knowledge of generally accepted accounting/bookkeeping principles and procedures

• Knowledge of Procore or a similar construction management system
• Background in the construction or building industry

• Good English communication skills (both verbal and written)
• Proactive mindset, can work independently but collaborates well with a team
• High degree of accuracy and attention to detail
• Technologically adept and can quickly learn new systems or software
• Flexibility to perform relevant admin tasks as required by clients
• A fit to work status upon completion of the pre-employment medical exam (with drug test) and a valid NBI clearance

Clear Admin People is a B4B Solutions company that provides career opportunities to great Filipino talents to work from home to support our Australia-based clients. Our staff are led and supported by our outstanding leadership team. Clear works to provide the right environment for 6-Tool Players to excel, with an ecosystem that supports our team’s success:

• A great work-from-home (WFH) setup where the company-owned laptop set is provided
• Membership of the Clear 6-Tool Player Playground (community) - our unique development & engagement program
• HMO Coverage with free dependents & group term life insurance coverage
• Monthly & quarterly subsidies (electricity, internet, & healthcare)
• Special leave benefits (including probationary staff)
• Various incentives (attendance & employee referral)
• Paid vacation leave & sick leave for regular employees
• Face-to-face company events

Of course, we provide all mandatory government contributions in addition to the above.