Parts Management Specialist (WFH)

MVPs build rapport with clients to help them scale ridiculously fast.

Are you hungry for growth, passionate about learning and looking for a fun working environment? We got you! Join our growing team of MVPs!

We are looking for top talents who can effectively deliver excellent support to our valued Clients.

We offer learning opportunities, career growth and work-life balance.

Parts Management Specialist (WFH)

Job Description:

• Review Original Equipment Manufacturer (OEM) and vendor documentation to establish a comprehensive list of operational, insurance, and commissioning spares.
• Review manuals to extract complete parts lists.
• Ensure extracted data matches the correct piece of equipment.
• Format and structure data to meet client requirements for system upload.
• Follow up through agreed client communication channels for missing details.
• Prepare data for upload — no direct contact with manufacturers.
• Conduct criticality assessments to determine parts requirements and optimize inventory levels.
• Collaborate with the site Procurement Team to ensure timely availability of required parts.
• Evaluate parts recommendations and requests to ensure compliance with operational needs, suitability, and criticality.
• Engage with key stakeholders and subject matter experts to validate and optimize parts management processes.
• Liaise with vendors and OEMs to establish support provisioning, including maximum/minimum levels, shelf life, criticality, and delivery timeframes.
• Deliver catalogued parts lists, including BOMs, task lists, and associated build data sheets.
• Manage the creation and modification of parts within the client’s Master Data Management (MDM) system, ensuring adherence to corporate guidelines and best practices.
• Provide regular progress reports for the company’s management on parts management activities and outcomes.

Role Accountabilities:

• Follow the company process to create accurate, clear, and high-quality technical documents.
• Demonstrate strong attention to detail to minimise errors and uphold the company's reputation.
• Maintain professional and effective communication in both written and verbal forms, ensuring clarity in all interactions with clients and internal teams.
• Exhibit a continuous improvement mindset to enhance documentation processes and overall efficiency.
• Foster positive and productive relationships within the company team, contributing to a collaborative work environment.
• Identify and escalate potential risks or issues that may impact project quality, scope, or timelines.
• Uphold company and client confidentiality standards by handling sensitive information with discretion and professionalism.

Qualifications:

• Bachelor’s degree in Engineering, or any related field.
• Experience in parts management, materials planning, or maintenance support.
• Knowledge of Bills of Materials (BOMs), and maintenance documentation.
• Familiarity with OEM standards and vendor documentation.
• Strong understanding of cataloguing, stock classification, shell life, and parts lifecycle.