Purchasing Associate

The Purchasing Associate is responsible for managing purchase orders, supplier coordination, sourcing activities, and payment-related processes to support efficient procurement operations and ensure timely delivery of goods and services.

Responsibilities:

• Generate and issue Purchase Orders (POs) accurately within the ERP/Excel system
• Coordinate with vendors to clarify specifications and monitor receipt of orders
• Monitor supplier lead time to ensure orders are placed timely to prevent stockouts
• Follow up on open POs to ensure timely delivery and escalate potential delays when needed
• Work with vendors to resolve issues regarding damaged goods or short shipments.

• Source for potential suppliers, request for quotation, and analyze terms and conditions to align with the operations' requirements and activities
• Communicate with vendors as required and ensure all purchases are tied to a PO or are setup on our payment system
• Facilitates close coordination with the receiving team and the vendor on invoice errors, if any, and/or pending documents required to ensure timely processing of payment
• Review purchasing trackers to address bottlenecks in purchase order preparation, approval, receipt, and payment
• Supports other procurement activities as assigned

• At least 2 years' solid experience in purchasing, order management, or similar procurement role
• Strong analytical skills and the ability to apply critical thinking in the completion of the source-to-pay process
• Proficiency with MS Office
• Ability to communicate effectively and professionally both verbal and written in English
• Ability to participate as a team player with strong organizational skills
• Graveyard Shift from 1AM - 10AM Manila time