Administrative Assistant

The Administrative Assistant provides essential administrative and clerical support to ensure smooth day‑to‑day operations. The role assists teams and leadership by managing schedules, supporting documentation, coordinating communications, and handling key operational tasks such as expenses, timesheets, and travel.

1. Administrative & Clerical Support

• Prepare, format, and edit documents, reports, and presentations
• Handle incoming and outgoing correspondence (emails, memos, letters)

1. Calendar & Meeting Management

• Manage schedules, appointments, and meeting logistics
• Prepare meeting materials, agendas, and minutes

1. Office Operations

• Coordinate with vendors, service providers, and building management
• Support new‑hire onboarding activities and office orientation

1. Expenses & Financial Support

• Prepare, validate, and submit expense reports for teams or managers
• Track and reconcile receipts, reimbursements, and department expenses
• Ensure timely submission according to company policies and cut‑off dates

1. Timesheet & Attendance Coordination

• Collect, review, and submit weekly/monthly timesheets
• Follow up with employees for missing or incorrect entries

1. Travel Arrangement Support

• Coordinate domestic and international travel (flights, hotel bookings, transportation)
• Prepare travel itineraries and necessary documentation
• Assist with travel‑related reimbursements and compliance with travel policies

1. Communication & Coordination

• Serve as the first point of contact for internal and external inquiries• Relay information between departments and leadership
• Draft basic correspondence, announcements, or notices

1. Record & Data Management

• Maintain updated databases, trackers, and logs
• Ensure confidentiality and accuracy of records
• Assist in generating routine reports and documentation

1. Support for Projects & Events

• Assist in planning and organizing team activities, trainings, or company events
• Support operational projects assigned by management

• Bachelor’s degree preferred
• Experience in administrative support is an advantage
• Strong organizational and time‑management skills
• Proficiency in Microsoft Office applications
• Excellent communication and interpersonal skills
• High attention to detail and ability to maintain confidentiality

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