AP Specialist

Job Description

 I.  JOB SUMMARY:(Brief description of why the position exists or the overall purpose of the job)

The role will support activities for Transitions Entities.

II. JOB RESPONSIBILITIES:(Describes the results for which the position has an on-going accountability)

The FSSC Specialist shall be responsible for the Procure to Pay process in compliance with SLA / company's financial policies and procedures using the prescribed ERP System. He/she ensures that all transactions including reports, accruals, reconciliations, and other assigned tasks are processed and done accurately and on a timely manner.

KEY RESPONSIBILITIES:

Accounts Payable

Invoice Sorting and validation of supporting documents from Suppliers/ Local Entities

Seek approval of received invoices to the local entities prior to invoice processing

Check employee expense reports against supporting documents / receipts

Ensure that all payment requests are approved based on the approved Delegation of Authority (DOA) and Purchase Order information

Invoice processing by performing 2 and/or 3-way match of Invoices, Purchase Order and Receiving Report

Initiate payment runs following the entities payment schedule

Seek approval for all payment batches and ensures that all are authorized on time / within the prescribed schedule

Preparation of weekly invoice status report

Monitoring of all received invoices and check payment releases

Run weekly and monthly aging report

Ownership in investigating and resolving any Accounts Payable items on the book.

Coordinates with customers/local entities for any query and/ or disputes

Preparation of monthly accruals for all unprocessed invoices for the month

Seek prior approval of all accruals to the local entities

Creation of accrual entries based on the approved list

Maintain various AP files in the designated drive/server

Carry out daily work in order to meet performance measures set in service agreements between local entities and the FSSC

Other related duties which may be assigned by immediate superior from time to time.

Accounts Reconciliation and other reports

Status updates of Suppliers account

Prepares report analysis for various AP accounts

Prepares various month-end reports

Generation and preparation of data/reports needed for CARS Declaration.

Other Admin Functions

Provide information needed for Balance Scorecard Reporting

File and update application of allowable overtime/offset and leaves in People core

Update man hours based on actual time spent per process

Support project implementation by providing process details and data support and conduct UAT. Document UAT as a result of the testing performed

Conduct self-evaluation based on defined performance target

Audit support by gathering all required documents requested by the auditor. Attend to any audit inquiries as may be required in the process

When required, to support overall FSSC team in a wider range daily activities not just relating to Accounts Payable

 B.  External Suppliers, Consultants, Applicants

IV. JOB SPECIFICATIONS

Must Have:

o Obtained at least a Bachelor's/College Degree in Finance/ Accountancy or equivalent

o At least 2 years in accounts payable or general accounting-related work experience

o Experience with AR/AP/GL modules using ERP Systems (Oracle/ MFG Pro)

o Advanced skills in the use of MS Office application like Excel Spreadsheets and Google applications

o Excellent work habits, including a willingness to work the hours necessary to get the job done.

o Be able to work in a structured environment

o Good oral and written communication skills

Preferred

o Experience in Shared Services/ BPO

o Proven ability to work under pressure

o Able to work with the least supervision needed

o Worked in an international and culturally diverse organization

Key Competencies

o Customer Focus

o Interpersonal Savvy

o Communication

o Drive for results

o Work Management

o Quality Commitment

o Adaptability