Procurement Officer

Job Description: Procurement Officer

Job Summary

The Procurement Officer plays a key role in supplier management, cost optimization, and supporting the overall efficiency of operations.

• Source, evaluate, and negotiate with suppliers to obtain the best terms on pricing, quality, and delivery timelines.
• Prepare, process, and monitor purchase orders (POs) and requests for quotation (RFQs).
• Establish and maintain relationships with vendors, contractors, and service providers.
• Conduct market research to identify potential suppliers and monitor industry trends for cost-saving opportunities.
• Evaluate supplier performance based on quality, delivery, pricing, and responsiveness.
• Ensure compliance with company procurement policies, budget limitations, and ethical standards.
• Coordinate with requesting departments to determine procurement needs and specifications.
• Maintain accurate records of purchases, contracts, and supplier information.
• Monitor inventory levels and collaborate with the warehouse/stockroom to avoid shortages or overstocking.
• Assist in the preparation of procurement reports, cost analyses, and other documentation for management review.
• Participate in audits and ensure all procurement documentation is complete and updated.
• Handle any procurement-related issues, such as delivery delays, product defects, or disputes with suppliers.

• Bachelor’s degree in Business Administration, Supply Chain Management, Procurement, Accounting, or a related field.
• At least 2–3 years of experience in procurement, purchasing, or supply chain (experience in [industry, e.g., healthcare, and product distribution is an advantage).
• Strong negotiation, communication, and interpersonal skills.
• Excellent organizational and time management skills.
• Knowledge of procurement regulations, vendor management, and purchasing practices.
• Proficient in MS Office (Word, Excel, Outlook) and preferably familiar with ERP or procurement software.
• High level of integrity, professionalism, and attention to detail.

• Strong analytical and problem-solving skills.
• Ability to work independently and as part of a team.
• Results-driven with the ability to handle multiple tasks under pressure.
• Financial and cost-awareness mindset.
• Excellent record-keeping and reporting skills.