Executive Secretary

Job Description:

• Oversee daily operations through collaboration with senior management and division leads.
• Perform a range of administrative tasks including managing calendars, generating correspondence, organizing files, and coordinating corporate meetings and follow-ups.
• Act as the point of contact among executives, employees, clients, and external partners.
• Handle company and project-related documents, including letters, meeting minutes, memos, progress reports, and other technical documents.
• Prepare and monitor budget.
• Manage communication between management and different departments and customers.
• Liaise with internal and external executives on various projects and tasks to achieve goals and nurture business relationships.
• Undertake highly confidential and delicate assignments.
• Coordinate complex scheduling and extensive calendar management.
• Manage content and flow of information to senior leadership.
• Handle business trip documentation, hotel bookings, transportation arrangements for executives, expatriates, and VIP guests.
• Other responsibilities that may be required.

Toyota Motor Philippines is looking for an experienced and organized individual ready to take on a pivotal role in our company. We're currently seeking a proactive and detail-oriented Executive Secretary to be based in Makati City.

Qualifications:

• Proven experience as an Executive Secretary or similar administrative role.
• Excellent organizational and multitasking abilities.
• Strong English communication and interpersonal skills. Japanese language is an advantage.
• Proficient in Microsoft Office 365.
• High level of discretion and confidentiality.
• Detail-oriented with the ability to anticipate needs.
• Ability to work independently and proactively.
• Strong problem-solving skills.
• Knowledge of budget management.
• Experience in handling highly confidential and delicate assignments.
• Familiarity with project-related documents and technical documents.
• Prior experience in coordinating complex schedules and extensive calendar management.
• Exceptional coordination skills and top of the line customer service.

Additional information:

• This position is based in Makati City.
• Competitive salary and benefits package.

Be part of a dynamic and forward-thinking team.

Be part of Team Toyota and Move Your World!