Accounts Receivable Assistant

It’s also how we fit together as a company - as people working in a team. All of the elements of a project, connected, from start to finish and beyond, with each and every one of us having an important part to play.

ROLE PURPOSE

As full time, Accounts Assistant at Moddex in Maryborough QLD, you will be reporting to the Financial Controller. You will play a crucial role in supporting our accounts receivable and accounts payable functions. You will be responsible for ensuring accurate financial transactions, maintaining records, and providing essential support to ensure the smooth functioning of our financial operations.

KEY ACCOUNTABILITY MEASURES

• Process and record customer invoices, payments, and credits accurately and in a timely manner.
• Monitor customer accounts for overdue payments and follow up with clients to ensure timely collections.
• Reconcile accounts receivable transactions, resolve discrepancies, and address customer queries.
• Generate and analyze reports related to accounts receivable, aging, and collection activities.

• Verify and process vendor invoices, ensuring accuracy and adherence to internal policies and procedures.
• Prepare and process payments to vendors, including checks, electronic transfers, and other payment methods.
• Reconcile vendor statements, resolve discrepancies, and communicate effectively with vendors.
• Generation of reports as needed

• Assist in month-end and year-end closing activities, including customer, vendor and account reconciliations.
• Collaborate with the finance team to ensure accuracy and completeness of financial data.
• Support the preparation of financial reports, budgets, and forecasts

• Work closely with internal stakeholders, including the sales team, procurement, and other departments, to resolve billing or payment issues.
• Communicate effectively with customers, vendors, and colleagues to provide prompt and accurate responses to inquiries and resolve any financial-related concerns.
• Collaborate with team members to streamline processes, share best practices, and contribute to a positive and productive work environment

• Check and reconcile values between Monday.com and Esuite at SOR and invoicing stages to ensure consistency.

• Update project splits and values in Monday.com to support job costing and project tracking.

• Enter financial and operational data into relevant systems with accuracy and efficiency.

• Assist with general accounts tasks and provide support across the finance function as needed

• Proven experience in accounts receivable and/or accounts payable roles.
• Strong understanding of accounting principles, financial transactions, and reconciliation processes.
• Proficiency in using accounting software and MS Office applications, particularly Excel.
• Excellent attention to detail and accuracy in data entry and financial calculations.
• Effective communication skills, both verbal and written.
• Ability to work independently, manage priorities, and meet deadlines.
• Strong analytical and problem-solving abilities.
• Familiarity with ERP systems or other financial software is a plus.
• Excellent written and verbal communication skills
• Excellent time management
• Understanding of book-keeping and accounts an advantage
• High level of data entry skills desirable.

ORGANISATION EXPECTATIONS

Culture:

• Promote and uphold both the philosophy and principles of Moddex
• Understand, communicate and support the policies and procedures of the organization
• Create and maintain a work environment that enables employees to strive to be their best self

Work Health & Safety:

• Notify your Manager of any reason you may not be capable of performing your tasks safely
• Ensure that the workplace, together with work methods, system and procedures are safe
• Understand and follow enforced safety procedures,
• Ensure safety issues, incidents and potential hazards are identified and reported in a timely manner
• Abide by systems and procedures in place so that all employees and suppliers operate- ed in a zero-harm environment
• Work closely with the identified WHS representatives to minimize workplace hazards, execute safety improvements, hazard review and injury root cause review
• Ensure work area is maintained in a clean and safe condition at all times
• Communicate safe work practices and procedures to others

Quality and Lean:

• Support the Quality agenda across the broader business
• Identify opportunities for best practice and continuous improvement and communicate these effectively with the team and the organization
• Identify defects, human error and any other issues and resolve quickly before product is damaged
• All delivered product must meet specification set
• Engagement with site peers, quality assurance & scheduling on a weekly basis to ensure that relevant issues are discussed
• Carry out the day to day functions of the QA in your department
• Demonstrate commitment to meeting safety and quality standards
• Ensure all correct practices are followed.

• Ensure that customer service and quality measures are followed;
• To uphold the reputation of Moddex by maintaining high personal standards and projecting a warm, appreciative and welcoming attitude towards customers, visitors and staff.
• Communicate with customers (internal and external) in a positive, clear and timely manner
• Answer customer service calls and enquiries and respond accordingly
• Understand customer requirements accurately to anticipate their business needs and identify opportunities

• Moddex is officially recognized and accredited as a 'Great Place to Work'

Our Company Values:

• Work Hard, Have Fun. | Own It, Do It. | Make Our Customers Smile. | Stare Down The Challenges. | One Winning Team.

Our People Are Rewarded By:

• Working within an innovative organisation who always strive for greater | Providing regular formal training and support | Having access to a great career paths | Working in a professional culture