[ref. h58408200] Executive Assistant (T.T) at WeAssist.io

This a Full Remote job, the offer is available from: Philippines

• Full
• time Executive Assistant
• Remote - $9,600
• $14,400/yr
• About the Client ?
• Industry Leader in Live Entertainment – Produces 300–500 events annually, including intimate club shows and massive festivals that draw hundreds of thousands of fans.
• High-Impact Business Scale – Sells over half a million tickets, and drives $45M+ in the electronic music industry.
• Multi-Venture Entrepreneur – Expanding beyond music into high-end hospitality and innovative eCommerce ventures.
• Tight-Knit, High-Energy Team – Operates like a family, blending creativity with accountability in a fast-paced, dynamic environment.

• About WeAssist ?
• Led by a Founder Who Cares – Reef Colman built WeAssist to empower individuals and create meaningful opportunities that support families.

• Connecting Global Talent – With 100+ outsourced professionals and growing, we link top talent worldwide with thriving US businesses.

• An Inclusive & Thriving Culture – Your skills and unique gifts matter. We create an environment where outsourced professionals don’t just work—they grow.

⚒️ Key Responsibilities of the Executive Assistant ?

➡️Task & Project Coordination

➡️Calendar Management

➡️Email & Communication Management

➡️Meeting Support

➡️Travel, Reservations & Personal Administration

Additional Information:

Review this Doc first!

• https://docs.google.com/document/d/1tCWNqlU4gNG4nQaEeo5iSKNB8A8X7xAlVCMDvZwkdDk/edit?tab=t.0#heading=h.gt6n5ybw2ujb
• Why Are They Hiring an Executive Assistant?

With multiple ventures in play, he needs a trusted partner to own the details, streamline communication, and keep momentum high so he can focus on strategy, relationships, and growth.

If you can keep a visionary in check without missing a beat, this could be your backstage pass to the most exciting job you’ll ever have. ?✨

✅Qualifications:

• ? A-Player Mentality – Highly proactive, resourceful, and committed to delivering excellence in every task.
• ? Discretion & Confidentiality – Handles sensitive information with absolute trustworthiness and professionalism.
• ? Industry Insight – Thrives in a creative, high-energy environment tied to live entertainment and large-scale events.

Responsibilities of the Executive Assistant:

Your responsibilities include:

• Task & Project Coordination
• Accountability & Progress Tracking
• Act as the CEO’s accountability partner, ensuring ideas, initiatives, and commitments are documented, tracked, and completed
• Proactively follow up on action items to maintain momentum and meet deadlines
• Systems & Workflow Development
• Create and maintain task tracking systems and project boards to provide visibility on priorities
• Assist in developing structured workflows (“journeys”) for live event production to ensure smooth handoffs and seamless execution across all stages
• Talent Buying Support
• Partner with the talent buying team to gather key data—such as historical ticket sales and gross revenues from platforms like Prism—to prepare competitive artist offers
• Anticipate information needs to keep the team ahead in negotiations and planning
• Calendar Management
• Scheduling Meetings
• Manage a dynamic calendar across multiple time zones, balancing business, travel, and personal activities
• Schedule and confirm meetings, ensuring adequate preparation time and no scheduling conflicts
• Strategic Time Allocation
• Protect time for strategic thinking, focused work, and essential breaks
• Incorporate personal activities such as training sessions or wellness appointments to maintain work-life balance
• Email & Communication Management
• Inbox Oversight & Organization
• Oversee and streamline the CEO’s inbox with the goal of achieving and maintaining “Inbox Zero” daily
• Create and manage folder systems or priority filters for quick access to critical communications
• Message & Relationship Management
• Monitor and manage incoming communications via email, iMessage, and phone, ensuring timely responses and follow-ups
• Maintain and nurture relationships by keeping track of ongoing conversations and commitments
• Information Filtering
• Monitor additional communication channels (e.g., Slack, where applicable) and filter out noise, delivering only the most relevant updates to the CEO
• Meeting Support
• Capture key points, decisions, and action items during meetings, using AI note-taking tools where appropriate
• Summarize discussions into concise action items, distribute updates to the right people, and track completion of assigned tasks
• Apply discretion when sharing information, ensuring alignment with the CEO’s strategic priorities
• Travel, Reservations & Personal Administration
• Travel Management
• Coordinate complex travel itineraries for business and personal trips, including flights, hotels, ground transportation, and activity suggestions
• Adapt and improve upon the CEO’s current travel systems for efficiency and personalization
• Personal Administration
• Support personal tasks such as home management, meal planning, sourcing household services, sending gifts, and scheduling personal appointments
• Ensure personal commitments integrate smoothly with professional obligations
• Want to Know More About the Client?

But he’s more than a music mogul—he’s a serial entrepreneur expanding into high-end hospitality and innovative eCommerce ventures. His mission? To create unforgettable experiences while building communities grounded in love, unity, and creativity.

He’s built a close-knit team that feels like family, thrives on creativity over corporate routine, and shares one goal: shaping the future of entertainment, one epic event at a time. ?

Culture and Core Values:

The team is fast-moving, high-energy, and thrives in an environment where passion meets precision. They work like a family, blending creativity with accountability to bring unforgettable experiences to life—whether on stage, behind the scenes, or in the office.

Here’s what matters most to them:

• ? All Are Welcome – Inclusivity isn’t a checkbox—it’s our way of life.
• ❤️ Lead with Love – Every interaction is rooted in respect, empathy, and care.
• ? Unity First – We win together, no one gets left behind.
• ? Community Forward – Our work is for the people, not just the profit.
• ???? Family & Friendship – Relationships matter as much as results.

This isn’t just a job—it’s a front-row seat to life-changing work. ?

What’s in it for you? ?

Joining this client means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to:

• ? Front-row seat to epic events – Be part of major music festivals, exclusive shows, and VIP experiences.
• ? Build systems from scratch – Design workflows that keep a multi-million-dollar business humming.
• ? Direct impact – Your work will shape high-profile events and major business decisions.
• ? Work across industries – Entertainment, hospitality, eCommerce—you’ll touch it all.
• ? Close collaboration – Partner directly with a visionary founder in a high-trust role.
• ? Growth potential – Opportunity to expand your role and responsibilities as the business grows.
• ? Creative energy – Work in an environment fueled by passion, innovation, and music culture.
• ? Performance rewards ahead – Potential future bonus structure to recognize and reward your impact.

Your next big opportunity starts here—ready to take the leap? ?

Perks:

• 13th Month Bonus (Wild right?! ?)
• Permanent work-from-home / remote set-up ?
• Health insurance ?⚕️
• Dental insurance ?
• Mental health insurance ?
• Great starting salary ?
• Growth opportunity ?
• Performance-based raises ?
• Prizes and bonuses ?

Specifics:

• Time
• Full-time; 8am to 5pm MST
• This is a remote position so you can have the freedom to work from anywhere
• Miscellaneous
• Attire - business casual when in meetings
• Professional setup (Pains me I actually need to write this down… ?)
• Clean background
• Good camera
• Good microphone
• Strong wifi
• Tech Stack
• Google Suite
• Slack
• Compensation
• Fixed Rate $9,600 - $14,400/yr

This offer from "WeAssist.io" has been enriched by Jobgether.com and got a 72% flex score.