Administrative Officer - Quezon City

Job Summary

The Administrative Officer provides support to ensure efficient operation of the office. This role involves managing office supplies, coordinating administrative procedures, and supporting management and staff through a variety of tasks related to organization and communication.

• Office Management
• Organize and supervise office activities to secure efficiency and compliance with company policies.
• Maintain office supplies inventory by checking stock and ordering new supplies.
• Handle incoming and outgoing correspondence (emails, phone calls, documents).
• Records and Documentation
• Maintain and update company records and databases.
• Prepare regular reports on expenses and office budgets.
• Ensure proper filing and safekeeping of important documents.
• Administrative Support
• Assist in the onboarding process of new employees.
• Support scheduling of meetings and appointments.
• Coordinate travel arrangements for staff when necessary.
• Compliance and Coordination
• Ensure administrative processes comply with government and company policies.
• Liaise with suppliers, service providers, and government agencies (SSS, Pag-IBIG, PhilHealth, BIR).
• Assist in organizing company events or activities.

• Bachelor’s Degree in Business Administration, Office Management, or a related field.
• Proven experience as an administrative officer, office admin assistant, or relevant role.
• Proficient in MS Office (Word, Excel, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Familiarity with office management procedures and government regulatory requirements in the Philippines.

• Attention to detail.
• Integrity and professionalism.
• Ability to multitask and prioritize daily workload.
• Strong interpersonal skills and a collaborative attitude.