Technical Procurement Officer I
Benitua-Gan Ventures, Inc San Pedro Full-time
- Procurement Processing
- Receive and review approved purchase requests from concerned departments.
- Check completeness of purchase request details, including item name, specifications, quantity, supplier details, required date, and supporting documents.
- Prepare purchase orders based on approved requests, supplier quotations, and company purchasing procedures.
- Coordinate approvals before confirming orders with suppliers.
- Monitor pending purchase requests, purchase orders, supplier confirmations, deliveries, and payment-related requirements.
- Ensure that all procurement activities follow company policies, approval flow, and documentation standards.
- Supplier Coordination and Sourcing
- Coordinate with local and overseas suppliers regarding quotations, availability, lead time, minimum order quantity, specifications, payment terms, and delivery schedules.
- Source suppliers for raw materials, packaging materials, laboratory supplies, production supplies, and other manufacturing-related requirements.
- Compare supplier options based on price, quality, lead time, documents, reliability, and compliance requirements.
- Coordinate with Technical Operations, R&D, QA/QC, Regulatory, Planning, Production, Warehouse, and Finance for supplier and material-related concerns.
- Maintain professional communication with suppliers while protecting company interests.
- Technical and Compliance Documentation
- Request, collect, and organize required supplier documents such as COA, MSDS, product specifications, allergen information, permits, certificates, and other technical documents.
- Ensure that raw materials and packaging materials have the required supporting documents before approval or purchase.
- Coordinate with QA/QC, R&D, Regulatory, and Planning to confirm material specifications, compliance requirements, and document acceptability.
- Monitor missing, expired, incomplete, or outdated supplier documents.
- Ensure supplier and material records are properly filed and easy to trace.
- Supplier Database and Price Monitoring
- Maintain an updated supplier database and price list.
- Encode and update supplier details, item descriptions, specifications, prices, MOQ, lead time, payment terms, and document availability.
- Monitor price changes and inform the Technical Procurement Manager or concerned department when costs may affect project costing.
- Ensure that new suppliers are properly registered or endorsed for accreditation before regular purchasing.
- Support supplier evaluation, comparison, and performance monitoring.
- Delivery, Shipment, and Inventory Coordination
- Coordinate delivery schedules with suppliers, logistics providers, Warehouse, and Planning.
- Monitor incoming materials and update concerned departments regarding shipment status, delays, partial deliveries, and delivery issues.
- Coordinate with Warehouse for receiving status, quantity concerns, damaged items, missing items, or incorrect deliveries.
- Assist in resolving supplier delivery issues, replacement requests, and documentation gaps.
- Ensure that urgent materials for production or product development are properly followed up.
- Cost, Timeline, and Risk Monitoring
- Help monitor procurement costs, supplier lead times, and possible risks that may affect project timelines or production schedules.
- Flag price increases, long lead times, supplier delays, unavailable materials, quality concerns, and compliance risks.
- Recommend alternative suppliers or materials when needed, subject to technical review and approval.
- Support cost control by comparing prices and checking supplier reliability before purchasing.
- Administrative and Reporting Duties
- Prepare procurement monitoring reports, purchase order trackers, supplier status updates, and pending document reports.
- Maintain organized files of purchase requests, purchase orders, quotations, supplier documents, approvals, delivery records, and related communications.
- Assist in process improvements for procurement monitoring, supplier coordination, document control, and purchasing workflow.
- Perform other tasks that may be assigned from time to time.
- Bachelor’s degree in Business Administration, Supply Chain Management, Industrial Engineering, Food Technology, Pharmacy, Chemistry, or any related course.
- At least 3 to 5 years of experience in procurement, purchasing, supply chain, supplier coordination, or technical sourcing.
- Experience in food, beverage, supplement, pharmaceutical, cosmetic, or manufacturing procurement is preferred.
- Background in sourcing raw materials, packaging materials, manufacturing supplies, or technical materials is an advantage.
- Must have experience coordinating with suppliers, reviewing quotations, preparing purchase orders, and monitoring deliveries.
- Knowledge of supplier documentation such as COA, MSDS, specifications, certificates, and compliance documents is an advantage.
- Experience using Google Sheets, Excel, accounting systems, procurement trackers, or inventory systems is an advantage.
- Strong attention to detail, especially in specifications, quantities, prices, documents, and supplier terms.
- Good coordination skills with suppliers and internal departments.
- Able to understand basic technical requirements for raw materials, packaging materials, and manufacturing supplies.
- Organized and systematic in procurement monitoring, filing, reporting, and follow-up.
- Good negotiation and price comparison skills.
- Able to manage multiple purchase requests and deadlines at the same time.
- Good judgment in checking supplier reliability, document completeness, and procurement risks.
- Able to work independently with minimal supervision.
- Professional communication skills for supplier and internal coordination.
- Trustworthy and careful in handling supplier information, prices, payment terms, and company purchasing records.
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