Senior Executive Assistant & Property Coordinator (WFH) | ZR_1311_JOB

Senior Executive Assistant & Property Coordinator (Remote)

• Great careers start with great people—and that's exactly what you'll find at PeoplePartners, a Great Place to Work® certified company that puts people first in everything we do.
• Here, you'll collaborate with global clients, tackle meaningful work, and grow your career in an environment that values trust, continuous learning, and genuine connection. We believe that when talented people are empowered to take ownership and make an impact, great things happen—for our clients, our teams, and your career.
• If you're looking for a workplace where your ideas are valued, your growth is supported, and every day brings new opportunities to learn, you're in the right place.

• Some people wait for the next task. Others are already solving it before it's asked.
• If you're someone who thrives on staying organized, anticipating needs, and keeping moving parts perfectly aligned, this role is built for you.
• As our Senior Executive Assistant & Property Coordinator, you'll become the trusted right hand to a respected Australian business leader, balancing executive support with property coordination, client communication, and operational excellence. From managing priorities and coordinating property transactions to maintaining CRM records and streamlining workflows, you'll play a vital role in creating exceptional experiences for clients while helping the business run seamlessly.
• Every day brings variety, ownership, and the opportunity to make a meaningful impact behind the scenes.

• Provide high-level executive support, including diary management and priority coordination.
• Prepare professional client correspondence, reports, presentations, and meeting documentation.
• Coordinate property inspections, settlements, and key transaction milestones.
• Conduct property research, suburb analysis, and market updates.
• Maintain accurate CRM records and document management systems.
• Liaise with clients, real estate agents, brokers, conveyancers, and other stakeholders.
• Monitor deadlines, follow-up actions, and outstanding tasks.
• Use approved AI tools to improve workflow efficiency while maintaining quality and accuracy.
• Identify opportunities to improve systems, processes, and operational workflows.
• Deliver exceptional client service while supporting day-to-day business operations.

Job Requirements

Required Qualifications (Must-Have):

• Experience as a Senior Executive Assistant, Executive Assistant, or similar administrative support role.
• Experience supporting an Australian business.
• Experience in one or more of the following:
• Property or Real Estate Administration
• Buyer's Agency Support
• Property Transactions
• Sales Coordination
• Operations Coordination
• Client Services Coordination
• Proficiency in Microsoft Office Suite.
• Experience using Salesforce or another CRM platform.
• Excellent written and verbal English communication skills.
• Strong organizational skills with the ability to manage multiple priorities.
• Exceptional attention to detail and accuracy.
• Ability to work independently while managing competing deadlines.

(Nice-to-Have):

• Experience within the Australian property industry.
• Experience in finance or professional services.
• Experience coordinating property settlements or real estate transactions.
• Process improvement or workflow optimization experience.
• Familiarity with AI productivity tools.

Why Join PeoplePartners?

At PeoplePartners, you'll do more than support a business—you'll build a career with a team that genuinely invests in your success. When you join us, you'll enjoy:

• Working with a Great Place to Work® certified employer.
• A people-first culture built on trust, collaboration, and continuous improvement.
• The opportunity to work with established Australian businesses and gain valuable global experience.
• Ongoing learning, coaching, and professional development opportunities.
• A supportive team that values initiative, accountability, and career growth.
• Fun employee engagement activities and a collaborative remote culture.
• A full-time remote work setup that supports work-life balance.
• The opportunity to make a meaningful impact in a role where your organization, initiative, and attention to detail are truly valued.

If you're ready to become the trusted partner behind a growing Australian business and build a rewarding career with PeoplePartners, we'd love to hear from you. Apply today and help deliver exceptional experiences from behind the scenes.

• Employment Type: Full-time
• Work Setup: Fully Remote
• Schedule: Monday to Friday
• Work Hours: Day Shift (AEST)

• Permanent Work-from-home setup.
• Company-provided equipment.
• Secondary Wi-Fi Modem.
• 21 Leave Credits Annually - Leave benefits begin on Day 1.
• 100% conversion of UNUSED leave credits.
• HMO on Day 1.
• 13th Month Pay.
• Monthly Gift Voucher.
• Milestone Tokens (Birthday/Anniversary/Christmas).
• A Life Beyond the Screen #WorkLifeBalance.
• Active employee engagements physically such as Christmas Party & Team Building, and virtual events such as town-hall with prizes.