Accounting Operations, Billing and Collection Supervisor

Responsible for the management of the company's branch facilities, properties, equipment, and assets; ensuring their workable and sustainable conditions that would contribute to efficient, safe and amiable working condition. Ensures that administration, accounting operations, billing and collection transactions are carried out according to the company policies, procedures and guidelines.

Duties and Responsibilities:

Administration:

1. Accountable for the planning, setting-up, purchase/rental, maintenance, safety monitoring and reporting of company properties, vehicles, office spaces, equipment, and supplies.
2. Facilitates the execution of the occupational safety and health programs of the company.
3. Accountable for the monitoring of timely payment of utilities, leased properties and contract renewals.
4. Responsible for the insurance applications and claims processing of all company vehicles and warehouses.
5. Manages third party contractors such as suppliers, service providers, etc.
6. Accountable for archiving of office administration, accounting operations, billing and collections related documents.

Accounting Operations:

1. Ensures availability of funds by monitoring cash flows.
2. Ensures completeness of details making sure that requested amount is within budget and satisfies business purposes and accounting principles.
3. Ensures proper and on time payments of accounts payables.
4. Ensures that the cash and check collections are properly recorded, deposited and kept.
5. Ensures all sales transactions are issued with BIR mandated documents and properly accounted in the Amici Businessware system.
6. Performs bank reconciliations.
7. Ensures accuracy of monthly sales, expenses and purchases report and submits it to the Corporate Finance Department.
8. Ensures actual department outputs are at par with the set targets by conducting regular WIG meetings and ad hoc meetings as deemed necessary

Billing and Collection:

1. Accountable for achieving billing and collection targets by continuously monitoring and reviewing accounts receivables status updates, ensuring collection activities are carried out and directing the mailing of delinquent notices and collection letters for past-due accounts.
2. Monitors receivables and collections and provides updates of receivables and accurate reports.
3. Manages sales order credit audit.
4. Identifies problem accounts and provides updates of their receivables to the management in a timely manner.
5. Identifies process improvement strategies to increase efficiency of collection efforts and reduce delinquent accounts.
6. Monitors violations to credit policies, provides analysis, conclusion and recommendations, presents findings to management and suggests actions/penalties to be taken when appropriate.
7. Checks for credit viability on requests for extended terms, and evaluate various adjustments or exception documents.

Qualifications:

1. Must be a graduate of Bachelor's degree in Accountancy, Business or any related field
2. Must have at least three (3) years working experience in team supervision related to office administration, accounts receivables, accounts payables, billing and collections
3. Must be excellent in both oral and written communication skills, effective interpersonal relationship skills and negotiation skills
4. Must be proficient in the use of spreadsheets
5. Must be keen to details and analytical with good problem solving and decision making skills
6. Must be able to work independently with minimum supervision
7. Must have excellent planning skills

1. Must have a strong business sense and sense of ownership and can provide proactive measures on delinquent accounts