Administrative Staff

Please note that this is an entry level position. This is for Fresh Graduates only.

QUALIFICATIONS:

• College graduate of any course or
• Located nearby in Sta. Ana, Manila or within 1 hour commute
• Efficiently organized and monitored corporate expenses, including timely processing and tracking of bills, payments, and receipts.
• Demonstrates high integrity and reliability in managing digital fund allocations and maintaining physical petty cash accounts.
• Able in utilizing online platforms to identify, evaluate, and secure reliable vendors, suppliers, and service providers.

RESPONSIBILITIES:

• Facilitate the preparation, verification, and submission of formal payment requests to ensure timely processing of departmental expenses and vendor accounts.
• Maintain a systematic digital log of all pending and completed transactions for auditing and tracking purposes.
• Monitor and track payment receipts against established payment schedules, including KPIs, employee allowances, facility rents, and monthly utility bills.

• Conduct online price canvassing and market research to secure the most cost-effective goods and services.
• Engage directly with vendors and suppliers for inquiries, price negotiations, and logistical coordination.
• Manage and disburse physical petty cash securely for localized purchases.

• Maintain optimal stock levels of core supplies and facilitate timely issuance to requesting operational teams.
• Oversee the ordering, receipt, inspection, and proper storage of supplies within the designated site warehouses.
• Monitor inventory flow by accurately recording all incoming and outgoing items utilizing the centralized supplies database.