Executive Assistant

This a Full Remote job, the offer is available from: Philippines

Senior Executive Assistant

• Provide comprehensive administrative support to C-level executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Prepare, review, and edit correspondence, reports, presentations, and other documents, ensuring they are professional and accurate.
• Act as a gatekeeper, prioritizing and managing incoming communications, and responding on behalf of the executive as appropriate.
• Organize and prepare for high-level meetings, including drafting agendas, coordinating logistics, and ensuring all participants have the necessary materials.
• Attend meetings as needed, taking minutes, and following up on action items to ensure timely completion.
• Manage executives time by prioritizing and adjusting schedules to meet changing needs and demands.
• Arrange complex travel itineraries, including flights, accommodations, ground transportation, and any necessary travel documentation.
• Prepare detailed travel itineraries and ensure all arrangements align with the executives preferences and business objectives.
• Handle any travel-related issues or changes promptly and efficiently.
• Serve as the primary point of contact between the executive and internal/external stakeholders, ensuring clear and effective communication.
• Lead and manage special projects as assigned by the executive, ensuring they are completed on time and within scope.
• Coordinate with various departments and stakeholders to ensure project objectives are met.
• Monitor project progress and report updates to the executive regularly.
• Utilize ManyChat to activate funnels, track conversations, and close deals online.
• Confirm that all leads have WhatsApp, ensure the phone number is active, and lock in and book meetings, including conducting a pre-screening call.
• Handle all invoicing accurately and maintain timely communication with internal and external stakeholders to keep projects on track.
• Communicate with international teams to ensure alignment and smooth project execution.
• Create specification sheets on appliances as requested, communicating with the design team to prepare relevant documentation for producing drawings under the guidance of the executive.
• 5+ years of experience as an Executive Assistant, with at least 3 years supporting C-level executives in a Platinum company or a similar high-profile environment.
• Proven experience in managing complex schedules, travel arrangements, and high-level communications.
• Proficient and understanding in Social Media platforms
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
• Strong written and verbal communication skills, with the ability to draft professional correspondence and documents.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Familiarity with project management tools and software is a plus.

This offer from "Outsourcey" has been enriched by Jobgether.com and got a 78% flex score.