Executive Assistant (Production)

To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

• Act as the point of contact among executives, employees, clients, and other external partners.
• Assist with and execute personal and project errands with efficiency, such as organizing the logistics of projects outside of events.
• Source Suppliers/Vendors for personal errands and projects.
• Manage information flow in a timely and accurate manner.
• Manage executives’ calendars and set-up meetings.
• Make travel and accommodation arrangements.
• Rack daily expenses and prepare weekly, monthly, and/or quarterly reports.
• Oversee the performance of other clerical staff.
• Act as an office manager by keeping up with the supply inventory.
• Format information for internal and external communication—memos, emails, presentations, and reports.
• Take minutes during meetings.
• Screen and direct phone calls and distribute correspondence.
• Organize and maintain the office filing system.

• Bachelor's Degree or equivalent experience in the Events (Required).
• PA Diploma or Certification is a plus
• Related Work Experience
• Work experience as an Executive Assistant, Personal Assistant or similar role.
• Skills
• Excellent MS Office knowledge.
• Outstanding organizational and time management skills.
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines).
• Excellent verbal and written communications skills.
• Discretion and confidentiality.