Executive Assistant (Personal Assistant to the Director)

Job Title: Executive Assistant to the Director (commercial realty company)

This role requires flexibility with work locations, though it is not remote (report to the office at Makati City).

Key Responsibilities:

Communication & Coordination:

• Must have excellent communication skills (written and verbal).
• Act as the point of contact between the Director and parties.
• Handle occasional emails and correspondence on behalf of the Director.
• Prepare meeting agendas, take notes, and follow up on action items.

1. Schedule & Time Management:

• Assist with scheduling appointments, meetings, and travel arrangements.
• Ensure the Director is punctual and well-prepared for all commitments.
• Handle time-sensitive requests and urgent matters efficiently.

1. Logistics & Transportation:

• Coordinate all transportation and travel logistics for the Director.
• Accompany the Director to meetings, conferences, fieldwork, scouting, viewing, and various events as required.
• The company fully covers transportation fees.

1. Administrative & Organizational Support:

• Organize and maintain the Director’s professional files and records.
• Manage various errands and ad hoc personal requests to support the Director.
• Ensure the Director’s workspaces (office and on-the-go) are organized and stocked with necessary materials.
• Attend all internal meetings and be responsible for appropriate follow ups across all staff.

1. Ad hoc tasks as required by the President:

• Provide support for personal and professional events, as needed.
• Assist with research endeavors.

Minimum Qualifications:

• Bachelor’s degree or relevant experience.
• At least 1 year of related work experience, ideally in an administrative or personal assistant role.
• Highly organized, detail-oriented, and able to handle multiple tasks in a fast-paced environment.
• Strong verbal and written communication skills.
• Must posses strong critical thinking skills.
• Must be excellent in English and Tagalog.
• Must be able to maintain strict confidentiality and discretion at all times.
• Flexible and available to work varied hours, including travel and off-site work.
• Social media experience and basic graphic design is a plus.

Additional Requirements:

• Must be comfortable with a role that is not strictly office-based and requires flexibility.

Benefits of joining our team:

• Transportation fees covered
• HMO will be provided upon regularization
• Work directly with a dynamic and driven Director in a highly supportive environment with opportunities for personal and professional growth.
• Learn a lot about commercial real estate, among other industries.

Application Process:

Please ensure that your phone number is valid. You will receive a call from the Recruitment Manager for the PRELIMINARY PHONE INTERVIEW.